US - Executive Assistant

AIRS Medical Inc.; Northern (KY); Hybrid; USD 52,000 - 72,000; Full time

Benefits offered by this job

Health plan

Paid time off

Work from home

Training & development

Global collaboration

Job summary

AIRS Medical Inc. is seeking an Executive Assistant to support senior leadership. This role emphasizes organization, reliability, and proactive problem solving in a fast-paced environment.

Ideal candidates are tech-savvy, detail-oriented, and capable of working independently while coordinating across teams and time zones. This full-time position offers remote work and opportunities for growth within our expanding U.S. operations.

Qualifications

• High school diploma or equivalent required.
• Strong computer skills and quick learner.
• Proficiency with Microsoft Office or Google Workspace.
• Excellent organizational and time management skills.
• Clear and professional written and verbal communication.
• Ability to handle confidential information appropriately.
• Ability to work independently and take initiative.

Responsibilities

• Provide day-to-day administrative support to senior leadership.
• Manage calendars, schedule meetings, and help coordinate priorities.
• Coordinate internal and external meetings across different teams and time zones.
• Assist with domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.
• Communicate professionally with employees, clients, vendors, and other internal and external stakeholders.
• Handle confidential and sensitive information with discretion and professionalism.
• Use technology and business tools effectively to improve organization and efficiency.
• Keep track of follow-ups and help ensure important tasks are completed on time.
• Anticipate needs, identify potential issues, and proactively help solve problems.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Communication

Education

High school diploma or equivalent

Tools

Slack

Microsoft Teams

Zoom

Google Workspace

Job description

About AIRS

AIRS Medical is a fast-growing healthcare technology company founded in 2018 and headquartered in Seoul, South Korea, with rapidly expanding U.S. operations. Built on the belief that technology should help prevent illness, not just treat it, AIRS Medical empowers people to live healthier, longer lives.

Our flagship solution, SwiftMR, is an FDA-cleared, cloud-based AI software that accelerates MRI scans by up to 50% without compromising diagnostic quality. Trusted by more than 350 hospitals and imaging centers across the U.S., including Lumexa Imaging, Northwestern Medicine, and MedStar Health / Georgetown University, SwiftMR enhances imaging efficiency, patient comfort, and clinical workflow.

AIRS Medical has been recognized with Frost & Sullivan’s Technology Innovation Leadership Awards (2023 and 2024) and as the winner of the Facebook AI Research and NYU Langone Health fastMRI Challenges (2019 and 2020), underscoring our leadership in deep learning and medical imaging AI.

As we continue expanding across the U.S. and globally, AIRS Medical remains committed to advancing AI-driven radiology innovations that elevate patient care, support healthcare professionals, and redefine diagnostic efficiency.

About the Role

We are looking for a highly organized, detail-oriented, and proactive Executive Assistant to support senior leadership and help keep day-to-day operations running smoothly.

This is a great opportunity for someone who is organized, comfortable with technology, and eager to grow in an executive support role. Prior Executive Assistant experience is not required. We value strong communication, reliability, good judgment, and the ability to learn quickly.

The ideal candidate is someone who takes ownership of their work, stays ahead of priorities, and enjoys helping others work more efficiently in a fast-paced environment.

Responsibilities

In this role, you will:

• Provide day-to-day administrative support to senior leadership
• Manage calendars, schedule meetings, and help coordinate priorities
• Coordinate internal and external meetings across different teams and time zones
• Assist with domestic and international travel arrangements, including flights, hotels, transportation, and itineraries
• Communicate professionally with employees, clients, vendors, and other internal and external stakeholders
• Handle confidential and sensitive information with discretion and professionalism
• Use technology and business tools effectively to improve organization and efficiency
• Keep track of follow-ups and help ensure important tasks are completed on timeAnticipate needs, identify potential issues, and proactively help solve problems

Qualifications

To be successful in this role, we are looking for someone with:

• High school diploma or equivalent required
• Strong computer skills and the ability to learn new software and systems quickly
• Proficiency with common business tools such as Microsoft Office or Google Workspace
• Strong organizational and time management skills
• Excellent attention to detail and accuracy
• Clear and professional written and verbal communication skills
• Ability to manage multiple tasks and changing priorities
• Good judgment and the ability to handle confidential information appropriately
• Ability to work independently and take initiative

Preferred Qualifications

The following are helpful but not required:

• Previous experience in an administrative, coordinator, office, customer service, or similar role
• Experience using tools such as Slack, Microsoft Teams, Zoom, Google Workspace, or similar business applications
• Experience coordinating meetings, schedules, travel, or company events
• Experience working in a fast-paced or growing organization

What We Value

We are looking for someone who demonstrates:

• Organization and Prioritization — You can keep track of multiple responsibilities and understand what needs attention first.
• Tech Savviness — You are comfortable with computers and enjoy learning new tools and systems.
• Attention to Detail — You notice the small things and care about getting things right.
• Communication — You communicate clearly, professionally, and respectfully.
• Confidentiality and Judgment — You understand the importance of handling sensitive information carefully.
• Ownership and Follow-Through — You take responsibility for your work and make sure tasks are completed.
• Proactive Problem Solving — You do not always wait to be told what to do and are willing to find solutions.
• Adaptability — You are comfortable adjusting when schedules, priorities, or business needs change.
• Professionalism — You represent the company and leadership professionally when working with both internal and external stakeholders.

Work Conditions and Environment:

• Work type: Full Time
• Health Care Plan (Medical, Dental & Vision)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Training & Development
• Work from home
• Collaborate with team members around the country and the world

Hiring Process:

• Document Screening
• Competency-based interview
• Culture-fit Interview
• Background Check
• Onboarding