Upper School Operations & Communications Coordinator

Charlotte Latin School; Charlotte (NC); On-site; USD 38,000 - 52,000; Full time

Job summary

Charlotte Latin School is seeking an Upper School Administrative Assistant on a full-time basis at the Charlotte Campus. The role supports the Head and divisions, manages calendars, and coordinates communications with parents, students, and staff.

Ideal candidates hold a 4-year degree and have several years of administrative experience in an independent school setting, with strong Google Suite and MS Office proficiency and excellent communication and organizational skills.

Qualifications

• Bachelor's degree required.
• 3 years experience in an administrative assistant or office management role preferred.
• Experience in an independent school environment preferred.

Responsibilities

• Assist Head with daily and long-term operations and projects.
• Manage daily calendar for Head, scheduling appointments and events.
• Assist students, parents, employees, and guests with questions and requests.
• Ensure office, phones, and email are covered during school day.
• Support communications during safety drills and emergency situations.
• Oversee US Office communications with parents and students including announcements.
• Educate parents on navigating the school website and calendars.
• Manage faculty communications including daily announcements and lists.
• Prepare annual calendars of non-athletic activities for Upper School.
• Coordinate course registration events and related activities.
• Support Admissions interviews and office logistics.
• Oversee supplies and maintain student files.

Skills

Google Suite

Microsoft Office

Communication

Organization

Interpersonal skills

Flexibility

Education

Bachelor's degree

Job description

Charlotte Latin School is seeking an Upper School Administrative Assistant on a full-time basis at the Charlotte Campus. The role supports the Head and divisions, manages calendars, and coordinates communications with parents, students, and staff.

Ideal candidates hold a 4-year degree and have several years of administrative experience in an independent school setting, with strong Google Suite and MS Office proficiency and excellent communication and organizational skills.