Upper School Admin & Events Specialist

Wilmington Friends School; Wilmington (DE); On-site; USD 42,000 - 54,000; Full time

Job summary

Wilmington Friends School is seeking an Administrative Assistant in the Upper School to support the Head of Upper School, the Upper School Dean for Students, and the Assistant Head of School. The role requires clear written and verbal communication, the ability to manage multiple priorities, and a commitment to a welcoming, inclusive school environment.

The Administrative Assistant will handle calendar management, correspondence, budgeting support, and coordination of events, field trips, and

Qualifications

• Requires professional demeanor when working with all constituents.
• Understanding and appreciation of diversity in a school community.
• Fluency in technology and using multiple computer systems.

Responsibilities

• Keeps Head of Upper School calendar.
• Sends correspondence for the division.
• Assists with hiring, evaluations, and substitutes.
• Supports safety drills and receptionist coverage.
• Organizes events (Back to School Night, Freshman Orientation, conferences).
• Manages IB/AP test logistics.
• Supports Commencement and Final Assembly activities.
• Assists with divisional budget and minutes.

Skills

Calendar management

Excellent communication

Event planning

Multitasking

Team collaboration

Education

College degree or relevant experience

Tools

Microsoft Office

Job description

Wilmington Friends School is seeking an Administrative Assistant in the Upper School to support the Head of Upper School, the Upper School Dean for Students, and the Assistant Head of School. The role requires clear written and verbal communication, the ability to manage multiple priorities, and a commitment to a welcoming, inclusive school environment.

The Administrative Assistant will handle calendar management, correspondence, budgeting support, and coordination of events, field trips, and