Principal’s Executive Assistant & School Admin Coordinator

Upper Moreland Township School District; Willow Grove (PA); On-site; USD 32,000 - 45,000; Full time

Job summary

Upper Moreland Township School District invites applications for a Building Secretary at Upper Moreland High School. This full-time, 8-hour/day position provides administrative support to the Principal and the building, ensuring smooth daily operations.

Responsibilities include budget and procurement tasks, attendance tracking, scheduling, coordinating events, managing communications with staff and families, and maintaining calendars and student records; a proactive, detail‑oriented approach is

Qualifications

• High School Diploma
• Secretary experience preferred
• Keyboard proficiency and ability to use various office machines and equipment
• Proficiency in Google Suite
• Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements.
• Candidate must adhere to all local, state, federal, and school code requirements for employment.

Responsibilities

• Prepares budget, purchase orders, quotes, and contracts
• Accounts for faculty/staff attendance reports and working hours
• Accounts for building coverages (professional and support staff)
• Reports building-based data to the District Office
• Communicates and coordinates special events and student activities i.e. picture day
• Assists the security and safety surveillance (command center for drills and emergencies)
• Executive Assistant to the Principal
• Support administration in assignment and notification of class coverage
• Track and provide reports for staff attendance as required
• Support communication to staff and community
• Creation of a school calendar
• Accounts for student scholarship money (High School Only)
• Process W-9 requests for the business office
• Organizes student/staff parking assignments, issues hang tags (High School Only)
• Other building specific duties as assigned

Skills

Keyboard proficiency

Education

High School Diploma

Tools

Google Suite

Office machines

Job description

Upper Moreland Township School District invites applications for a Building Secretary at Upper Moreland High School. This full-time, 8-hour/day position provides administrative support to the Principal and the building, ensuring smooth daily operations.

Responsibilities include budget and procurement tasks, attendance tracking, scheduling, coordinating events, managing communications with staff and families, and maintaining calendars and student records; a proactive, detail‑oriented approach is