Administrative Assistant (26-27 SY)

Freire Schools; Wilmington (DE); On-site; USD 36,000 - 48,000; Full time

Job summary

Freire Schools in Wilmington, DE seeks an Administrative Assistant to support the Head of School and keep day-to-day operations running smoothly, efficiently, and in compliance. You will handle enrollment, records, front desk duties, supplies, and event logistics while maintaining strong systems and customer service for students, families, and staff.

You’ll coordinate with the school community to ensure accurate SIS data, timely reporting, and smooth daily operations, contributing to a safe,

Qualifications

• Strong organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and customer service skills.
• Comfort working with data systems (SIS experience preferred).
• Proficiency in Google Workspace or Microsoft Office.
• Experience in schools or nonprofits preferred.

Responsibilities

• Support student enrollment, records, and SIS data accuracy
• Provide front office support, including greeting visitors and responding to family needs
• Manage supplies, inventory, and school-wide materials
• Coordinate logistics for events, testing, and daily operations
• Maintain operational systems and support reporting and compliance

Skills

Strong organizational skills

Time management

Customer service

Communication skills

Tools

SIS experience

Google Workspace

Microsoft Office

Job description

About Freire Schools

Established in 1999, Freire Schools (www.freireschools.org) is a network of four charter schools across Philadelphia and Delaware whose mission is to prepare students from historically underserved communities for success in college and beyond. We’re distinguished by our belief in every student who walks through our doors, our strong code of conduct and commitment to peace that ensures a safe environment for all, our sense of family throughout our community, and our joyous and engaged classrooms that focus on academic achievement. As evidence of our impact, in 2023 Stanford’s Center for Research on Education Outcomes ranked Freire Schools in the top 15 in the country for academic gains out of 368 charter networks nationwide.

About The Team

For this Administrative Assistant position, you’ll be working for our high school in Wilmington, Delaware called Freire Charter School Wilmington (8th-12th Grade): Freire is all about Graduation x 2 – graduation from high school and from college. We challenge our students to achieve higher than they ever have before, and we give them the support they need to get there, including individualized college counseling. 95% of The Class of 2026 received acceptances into 52 unique colleges and universities and earned nearly $4.3M in scholarship award offers. This success is possible because the Freire Wilmington community is a true family, where students and teachers work together to build the future each student wants and deserves.

Freire Charter Wilmington: 201 W 14th St, Wilmington, DE 19801

What You’ll Do

Working closely with the Head of School, the Administrative Assistant supports the systems and day-to-day functions that keep the school running smoothly, efficiently, and in compliance.

Responsibilities

• Support student enrollment, records, and SIS data accuracy


• Provide front office support, including greeting visitors and responding to family needs


• Manage supplies, inventory, and school-wide materials


• Coordinate logistics for events, testing, and daily operations


• Maintain operational systems and support reporting and compliance

Who You Are

You are highly organized, detail-oriented, and committed to creating strong systems that support students and staff. You bring a proactive, customer-service mindset and take pride in ensuring a school runs smoothly and efficiently. If you meet the qualifications below, we encourage you to apply.

Minimum Requirements

• Strong organizational and time management skills


• Ability to manage multiple priorities in a fast-paced environment


• Strong communication and customer service skills


• Comfort working with data systems (SIS experience preferred)


• Proficiency in Google Workspace or Microsoft Office


• Experience in schools or nonprofits preferred

Pay And Benefits

The annual salary range for this role is based on experience and qualifications. We offer a competitive salary and a benefits package that includes health, dental, vision, and additional benefits. Delaware employees are enrolled in Delaware's state pension plan and may also elect to participate in the state's 403(b) retirement plan.

Freire Schools is committed to maintaining a workplace environment that is free from all forms of discrimination and discriminatory harassment, in service of the policy goal to provide all persons equal access to all categories of employment regardless of a person’s actual or perceived race, color, sex, sexual orientation, gender (including gender identity and expression), age, creed, religion, ancestry, national origin, ethnic background, marital status, pregnancy or related conditions, disability, veteran/military status, or any other category protected by state or federal law.