University Governance Operations Lead

Ball State University; Muncie (IN); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Tuition benefits

Health and dental insurance

Retirement benefits

Parental leave

Job summary

Ball State University is seeking an Administrative Coordinator and Secretary for University Governance to coordinate governance operations and provide office support for the Vice Provost for Academic Affairs. The role requires organizing meetings, agendas, minutes, and records with a focus on transparency and responsiveness.

The position offers a full‑time on‑campus role with strong benefits, including paid time off, retirement plans, and tuition benefits; applicants must be authorized to work

Qualifications

• Associate's degree or equivalent with two years of office admin/secretarial experience
• Proficiency with Microsoft Office applications; strong written and oral communication skills; excellent organization

Responsibilities

• Coordinate governance operations: plan meetings, calendars, and logistics for University Senate and other committees.
• Prepare and distribute agendas and minutes; maintain governance records and ensure accessibility of digital records.
• Provide in-person logistics support for governance meetings and VPAA office; manage governance email outreach.
• Maintain governance websites and the Faculty/Professional Handbook for accuracy and updates.
• Administer governance elections and track appointments, attendance, and reports across committees.

Skills

Microsoft Office

Education

Associate's degree

Bachelor's degree

Tools

Banner

Canvas

Qualtrics

Job description

Ball State University is seeking an Administrative Coordinator and Secretary for University Governance to coordinate governance operations and provide office support for the Vice Provost for Academic Affairs. The role requires organizing meetings, agendas, minutes, and records with a focus on transparency and responsiveness.

The position offers a full‑time on‑campus role with strong benefits, including paid time off, retirement plans, and tuition benefits; applicants must be authorized to work