Strategic Governance Secretary – University Staff

University of Wisconsin-Madison; Madison (WI); On-site; USD 90,000 - 110,000; Full time

Job summary

University of Wisconsin-Madison is seeking a Governance Secretary (Inst) to serve as the principal administrative liaison for University Staff, governance bodies, and university leadership. The role ensures governance processes align with policies, bylaws, and procedures and supports documentation, meetings, and compliant governance operations.

The Secretary provides expert guidance to staff leaders and governance groups, participates in policy development, chairs committees as needed, and

Qualifications

• Minimum of 5 years of progressively responsible experience supporting executive leadership, boards, committees, shared governance bodies, or similar governing organizations.
• Experience coordinating complex meetings, including agenda development, meeting logistics, minute-taking, and records management.
• Demonstrated knowledge of governance principles, organizational bylaws, policies, and decision-making processes.
• Strong written and verbal communication skills with the ability to interact effectively with executive leaders, staff, and external stakeholders.

Responsibilities

• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees.
• Provides strategic guidance and oversees support provided to the representative governance body, executive committee, standing committees, and various ad-hoc committees and working groups; maintains agendas, minutes and other documents for university-wide dissemination and archival purposes
• Serves as a key administrative liaison with the faculty, academic staff or university staff committees; may serve as ex-officio member of appropriate governance bodies, as designated by policy
• Recommends and participates in the development and establishment of university policies and procedures; researches and analyzes policy concepts, complex policy issues, and legal implications of proposed university policies; establishes and chairs policy making committees and may serve on various university planning and policy-making committees
• Directs and schedules logistics and secures resources for operational work plans of governance committees
• Reviews institutional activities and actions that may impact respective constitutes or shared governance and disseminates updates to appropriate entities
• Provides information, advice, and consultation on policy, rules, and participation in the shared governance of the institution
• Serves as the institutional resource and expert for respective constituents and related statutes, rules, procedures, and policies for employees and leadership

Job description

University of Wisconsin-Madison is seeking a Governance Secretary (Inst) to serve as the principal administrative liaison for University Staff, governance bodies, and university leadership. The role ensures governance processes align with policies, bylaws, and procedures and supports documentation, meetings, and compliant governance operations.

The Secretary provides expert guidance to staff leaders and governance groups, participates in policy development, chairs committees as needed, and