Campus Scheduling Specialist - Academic Operations & Data

Ball State University; United States; On-site; USD 23,000 - 25,000; Full time

Benefits offered by this job

Vacation days

Parental leave

Health and dental insurance

Tuition benefits

Job summary

Ball State University is seeking a Scheduling Specialist to coordinate course scheduling, faculty workload, and classroom assignments within the TC Deans Office. The role requires meticulous data management in Banner and related systems, collaboration with department chairs and the Dean’s Office, and adherence to academic deadlines.

You’ll maintain course schedules, support enrollment needs, review enrollments and room assignments, and provide timely reports to leadership.

Qualifications

• Associate’s degree or an additional two years of related experience accepted in lieu of an associate's degree.
• At least one year of office administrative, secretarial, or related experience.

Responsibilities

• Maintain accurate course and room schedule and faculty workload data in Banner.
• Serve as the college’s primary contact for schedule and faculty load data.
• Coordinate and maintain data in Faculty Load and Compensation (FLAC) system.
• Prepare data and related reports for Associate Dean.
• Available during peak enrollment periods, typically the last and first four weeks of each semester.
• Monitor, troubleshoot and manage departmental and college course input into Banner; build and assign course load based on Dean’s Office oversight for faculty in Banner.
• Review and correct on-campus and off-campus schedule of classes each semester; verify credit hour values, dates of term, times and room assignments for courses; delete and/or add courses as necessary.
• Work with the Office of Teacher Education Services to create courses and add instructors of record.
• Closely monitor individual course enrollments and caps in consultation with the Dean’s Office; increase caps or open new sections as needed.
• Check course offerings for conflicts with other courses offered at the university using Argos.
• Follow the University time configuration guidelines when creating courses to avoid student schedule conflicts.

Skills

Communication skills

Organization

Data management

Teamwork

Education

Associate’s degree or 2 years related experience

Bachelor’s degree

Tools

Banner

R25

Degree Works

Job description

Ball State University is seeking a Scheduling Specialist to coordinate course scheduling, faculty workload, and classroom assignments within the TC Deans Office. The role requires meticulous data management in Banner and related systems, collaboration with department chairs and the Dean’s Office, and adherence to academic deadlines.

You’ll maintain course schedules, support enrollment needs, review enrollments and room assignments, and provide timely reports to leadership.