Governance Admin Coordinator for Academic Affairs

Ball State University; United States; On-site; USD 23,000 - 25,000; Full time

Benefits offered by this job

Paid time off

Retirement benefits

Health and dental insurance

Tuition discounts

Job summary

Ball State University is seeking an Administrative Coordinator and Secretary for University Governance to coordinate governance operations and support the VPAA Office. This on-campus role handles calendars, meetings, elections, and records, ensuring a transparent, flexible governance system while providing receptions and project support.

The position requires strong communication, organizational skills, and the ability to manage multiple tasks with independence.

Qualifications

• Associate degree or two years of related office experience; strong written and oral communication.
• Proficiency with Microsoft Office and ability to manage multiple tasks and deadlines.

Responsibilities

• Coordinate governance operations: plan meetings, calendars, and logistics for University Senate and committees.
• Prepare and distribute agendas and materials; maintain records and ensure accessibility of digital files.
• Provide in-person support for governance meetings and VPAA office; manage reception duties and correspondence.

Skills

Communication skills

Organization

Office administration

Multitasking

Education

Associate's degree or equivalent

Bachelor's degree

Tools

Microsoft Office

Job description

Ball State University is seeking an Administrative Coordinator and Secretary for University Governance to coordinate governance operations and support the VPAA Office. This on-campus role handles calendars, meetings, elections, and records, ensuring a transparent, flexible governance system while providing receptions and project support.

The position requires strong communication, organizational skills, and the ability to manage multiple tasks with independence.