University Administrative & Finance Coordinator

The California State University; Northern (KY); Hybrid; USD 610,000 - 623,000; Full time

Benefits offered by this job

Benefits package

Job summary

San José State University is seeking an Administrative Support Coordinator to provide administrative, operational, and fiscal support for the Bursar's Office, coordinating processes and assisting with budget and purchasing.

Reporting to the University Bursar, the role involves recruiting coordination, onboarding, calendar management, and ensuring timely completion of deadlines, while upholding university policies.

Qualifications

• Completion of a high school program or its equivalent.
• Two years of related office work experience or a combination of education and experience which demonstrates the ability to perform the essential functions of the position.
• Preferred: Bachelor's degree in Business Administration, Accounting, Finance, Public Administration or related field.
• Experience with PeopleSoft, Google Workspace; Microsoft Office; CSUBuy; Concur.

Responsibilities

• Coordinate and monitor daily administrative operations including processing mail and checks, ordering supplies, and managing facility and technology requests
• Collaborate with Administrative team to develop, maintain and/or update administrative workflows and business processes
• Coordinate office activities including meetings and special events
• Monitor administrative deadlines and ensure timely completion of assignments
• Coordinate employee recruitments, including scheduling interviews, communicating with candidates, preparing recruitment materials, and supporting hiring processes
• Coordinate onboarding/offboarding activities for employees and student assistants, including facilitating access requests, equipment coordination, workspace preparation, and required documentation
• Coordinate building access requests, office space assignments, and equipment tracking for department personnel
• Serve as the primary coordinator for student assistant administrative matters and personnel documentation, including all phases of the recruitment process and time keeping
• Process and track requisitions, monitor purchase orders, and coordinate payment of invoices
• Manage department calendars, meetings, and scheduling activities

Skills

Professional communication

Office software

Policy interpretation

Troubleshooting

Systems thinking

Budget analysis

Written communication

Interpersonal skills

Education

High school completion

Bachelor’s degree (preferred)

Tools

PeopleSoft

Google Workspace

Microsoft Office

CSUBuy

Concur

Job description

San José State University is seeking an Administrative Support Coordinator to provide administrative, operational, and fiscal support for the Bursar's Office, coordinating processes and assisting with budget and purchasing.

Reporting to the University Bursar, the role involves recruiting coordination, onboarding, calendar management, and ensuring timely completion of deadlines, while upholding university policies.