Student Success & Advising Projects Coordinator

The California State University; California (MO); Hybrid; USD 62,000 - 67,000; Full time

Job summary

San José State University is seeking an Advising Support Coordinator to provide complex administrative, analytical, and project support for the Undergraduate Advising and Success unit. The role independently coordinates division initiatives, office operations, executive schedules, events, and key administrative processes while maintaining discretion with confidential matters.

Serving as a liaison to campus partners, the incumbent helps advance student success initiatives through effective

Qualifications

• Bachelor's degree or equivalent training.
• Two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Experience working in higher education or the CSU system.
• Experience with CMS/PeopleSoft and EAB Navigate/Spartan Connect.

Responsibilities

• Coordinate projects and act as liaison with campus constituents for Undergraduate Advising and Success initiatives.
• Develop and maintain project documentation including timelines and workflows.
• Coordinate meetings, agendas, notes, and subcommittee activities for the unit.
• Train users on budget-tracking and workload-reconciliation systems; create training materials.
• Support budgeting, procurement, payroll, and absence-tracking with budget analyst.
• Manage AVP and Managing Director calendars and travel arrangements.
• Oversee day-to-day office operations and records management.
• Maintain databases/files and assist with center activities.
• Maintain templates, forms, website, and provide basic tech support.

Skills

Project management

Communication skills

Interpersonal skills

Policy knowledge

Organization

Research & problem-solving

Education

Bachelor's degree or equivalent

Tools

CMS/PeopleSoft

EAB Navigate/Spartan Connect

BI software

Job description

San José State University is seeking an Advising Support Coordinator to provide complex administrative, analytical, and project support for the Undergraduate Advising and Success unit. The role independently coordinates division initiatives, office operations, executive schedules, events, and key administrative processes while maintaining discretion with confidential matters.

Serving as a liaison to campus partners, the incumbent helps advance student success initiatives through effective