University Admin Support Coordinator - Operations

CSU; San Jose (CA); On-site; USD 51,000 - 52,000; Full time

Job summary

San José State University is seeking an Administrative Support Coordinator I to provide administrative, operational, and fiscal support for the Bursar’s Office. The role handles procurement, recruitment processes, onboarding, and daily administrative functions in alignment with campus policies.

The position reports to the Bursar and supports staff, campus partners, and external constituents with professional communication and efficient service.

Qualifications

• High school program, technical/vocational program, or equivalent.
• Two years of related office work experience or combination of education and experience.

Responsibilities

• Coordinate and monitor daily administrative operations.
• Collaborate to develop and update administrative workflows and processes.
• Coordinate meetings and special events.
• Monitor deadlines and ensure timely completion of assignments.
• Coordinate employee recruitments and hiring processes.
• Coordinate onboarding/offboarding activities and personnel documentation.
• Coordinate building access, office space, and equipment tracking.
• Manage student assistant matters, recruitment, and timekeeping.
• Process requisitions, track purchase orders, and coordinate invoice payments.
• Manage department calendars and scheduling.

Skills

Professional communication

Tech awareness (AI)

Office software proficiency

Policy interpretation

Problem solving

Budget analysis

Documentation writing

Interpersonal skills

Education

High school diploma or equivalent

Bachelor’s degree in Business/Accounting/Public Administration or related field

Tools

PeopleSoft

Google Workspace

Microsoft Office

CSUBuy

Concur

Job description

San José State University is seeking an Administrative Support Coordinator I to provide administrative, operational, and fiscal support for the Bursar’s Office. The role handles procurement, recruitment processes, onboarding, and daily administrative functions in alignment with campus policies.

The position reports to the Bursar and supports staff, campus partners, and external constituents with professional communication and efficient service.