Unit Clerk

The McGuire Group; Town of West Seneca (NY); On-site; USD 23,000 - 24,000; Full time

Benefits offered by this job

PTO

Weekly or Same-Day Pay Options

Health, Dental, and Vision Insurance

Life Insurance

Employee Referral Bonus Program

Retirement Saving Options

Job summary

Seneca Health Care Center, part of The McGuire Group, in West Seneca, NY, seeks a dedicated Unit Clerk to support nursing staff and residents. The role focuses on clerical tasks, supply management, and smooth unit operations, with an hourly rate of 16.50–17.50 depending on experience.

The position requires a high school diploma (associate degree preferred) and strong organizational, computer, and HIPAA-compliant communication skills.

Qualifications

• High School diploma or equivalent; associate degree preferred.
• 6 months in customer service; 1 year preferred.
• Strong organizational and administrative skills.
• Excellent communication and customer service abilities.
• Proficiency with computers and electronic record systems.
• HIPAA privacy, security, confidentiality knowledge.
• Ability to multi-task with accuracy and attention to detail.
• Ability to collaborate with nursing staff and interdisciplinary teams.

Responsibilities

• Maintain inventory of medical supplies by ordering and tracking supplies according to established par levels.
• Inventory medical supplies as requested by nursing leadership and administration.
• Track and maintain supply information using designated electronic systems.
• Keep supply areas clean, organized, and properly stocked.
• Communicate concerns regarding supply levels or product quality to nursing leadership.
• Coordinate transportation appointments and maintain appointment calendars as directed.
• Monitor laboratory schedules and reports as requested.
• Complete unit filing and maintain organized records.
• Respond to call bells by notifying appropriate staff members.
• Answer unit telephones and forward calls and messages appropriately.
• Prepare physician appointment packets for external medical appointments.
• Complete forms, reports, and documentation as requested.
• Complete monthly reports, including supply counts and equipment reports.
• Perform additional duties as assigned by the Unit Coordinator, Director of Nursing, or Administrator.

Skills

Customer service

Organizational skills

Communication skills

Administrative skills

HIPAA knowledge

Education

High School Diploma or equivalent

Associate's Degree preferred

Tools

Electronic medical records (EMR) systems

Job description

Unit Clerk
Rate: $16.50- $17.50/hour (depending on experience)
Shift: Full-Time

Seneca Health Care Center is looking to add a Unit Clerk to its team. In this role, you'll provide clerical and administrative support to the nursing department while helping ensure units remain organized, stocked, and operating efficiently. If you're detail-oriented, organized, and enjoy supporting both residents and healthcare teams, this could be the perfect opportunity for you.

Located in West Seneca, NY, Seneca Health Care Center is proud to be part of The McGuire Group, a recognized leader in skilled nursing, rehabilitation, and long-term care services throughout New York State. Recognized with a CMS 4-Star Overall Rating, Seneca is committed to delivering exceptional care in a welcoming and supportive environment. Our team is passionate about building meaningful connections with residents while fostering a culture of collaboration, compassion, and professional growth. Join us and become part of a team dedicated to making a difference every day.

RESPONSIBILITIES:

• Maintain inventory of medical supplies by ordering and tracking supplies according to established par levels


• Inventory medical supplies as requested by nursing leadership and administration


• Track and maintain supply information using designated electronic systems


• Keep supply areas clean, organized, and properly stocked


• Communicate concerns regarding supply levels or product quality to nursing leadership


• Coordinate transportation appointments and maintain appointment calendars as directed


• Monitor laboratory schedules and reports as requested


• Complete unit filing and maintain organized records


• Respond to call bells by notifying appropriate staff members


• Answer unit telephones and forward calls and messages appropriately


• Prepare physician appointment packets for external medical appointments


• Complete forms, reports, and documentation as requested


• Complete monthly reports, including supply counts and equipment reports


• Perform additional duties as assigned by the Unit Coordinator, Director of Nursing, or Administrator

REQUIREMENTS:

• Minimum education requirement: High School Diploma or equivalent; Associate's Degree preferred


• Minimum experience requirement: 6 months of experience working in a customer service position; 1 year of experience working in a customer service position preferred


• Strong organizational and administrative skills


• Excellent communication and customer service abilities


• Proficiency with computers and electronic record systems


• Ability to manage multiple tasks while maintaining accuracy and attention to detail


• Knowledge of HIPAA privacy, security, and confidentiality requirements


• Strong problem-solving skills and ability to work independently


• Ability to collaborate effectively with nursing staff and interdisciplinary teams


• Commitment to professionalism, accuracy, and resident-centered service

BENEFITS:

• Paid Time Off (PTO) for Full-Time and Part-Time


• Weekly or Same-Day Pay Options


• Health, Dental, and Vision Insurance


• Life Insurance


• Employee Referral Bonus Program


• Retirement Saving Options

Qualifications

Education

Preferred

High School

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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