Unit Clerk – Healthcare Admin & Inventory Support

Autumn Woods; Town of West Seneca (NY); On-site; USD 23,000 - 24,000; Full time

Benefits offered by this job

Paid Time Off

Weekly pay or same-day pay

Health, Dental, Vision Insurance

Life Insurance

Employee Referral Bonus Program

Retirement Savings Options

Job summary

Seneca Health Care Center in West Seneca, NY, is hiring a Unit Clerk at $16.50–$17.50/hour (depending on experience) for a full-time shift. The role provides clerical support to the nursing department and helps keep units organized and efficient.

Located in West Seneca, NY, the facility is part of The McGuire Group, dedicated to skilled nursing and long‑term care. The team emphasizes resident-centered service and professional growth.

Qualifications

• Minimum education: High School Diploma or equivalent; Associate's Degree preferred.
• Minimum experience: 6 months in customer service; 1 year preferred.
• Strong organizational and administrative skills.
• Excellent communication and customer service abilities.
• Proficiency with computers and electronic record systems.
• HIPAA privacy, security, and confidentiality knowledge.
• Ability to multitask with accuracy and attention to detail.
• Ability to collaborate with nursing staff and interdisciplinary teams.
• Commitment to professionalism and resident-centered service.

Responsibilities

• Maintain inventory of medical supplies by ordering and tracking supplies according to established par levels.
• Inventory medical supplies as requested by nursing leadership and administration.
• Track and maintain supply information using designated electronic systems.
• Keep supply areas clean, organized, and properly stocked.
• Communicate concerns regarding supply levels or product quality to nursing leadership.
• Coordinate transportation appointments and maintain appointment calendars as directed.
• Monitor laboratory schedules and reports as requested.
• Complete unit filing and maintain organized records.
• Respond to call bells by notifying appropriate staff members.
• Answer unit telephones and forward calls and messages appropriately.
• Prepare physician appointment packets for external medical appointments.
• Complete forms, reports, and documentation as requested.
• Complete monthly reports, including supply counts and equipment reports.
• Perform additional duties as assigned by the Unit Coordinator, Director of Nursing, or Administrator.

Skills

Organizational skills

Administrative skills

Communication

Customer service

Computer proficiency

HIPAA knowledge

Multitasking

Detail orientation

Team collaboration

Professionalism

Education

High School Diploma

Associate's Degree preferred

Job description

Seneca Health Care Center in West Seneca, NY, is hiring a Unit Clerk at $16.50–$17.50/hour (depending on experience) for a full-time shift. The role provides clerical support to the nursing department and helps keep units organized and efficient.

Located in West Seneca, NY, the facility is part of The McGuire Group, dedicated to skilled nursing and long‑term care. The team emphasizes resident-centered service and professional growth.