Unit Clerk: Patient Care Admin & Inventory Support

The McGuire Group; Town of West Seneca (NY); On-site; USD 23,000 - 24,000; Full time

Benefits offered by this job

PTO

Weekly or Same-Day Pay Options

Health, Dental, and Vision Insurance

Life Insurance

Employee Referral Bonus Program

Retirement Saving Options

Job summary

Seneca Health Care Center, part of The McGuire Group, in West Seneca, NY, seeks a dedicated Unit Clerk to support nursing staff and residents. The role focuses on clerical tasks, supply management, and smooth unit operations, with an hourly rate of 16.50–17.50 depending on experience.

The position requires a high school diploma (associate degree preferred) and strong organizational, computer, and HIPAA-compliant communication skills.

Qualifications

• High School diploma or equivalent; associate degree preferred.
• 6 months in customer service; 1 year preferred.
• Strong organizational and administrative skills.
• Excellent communication and customer service abilities.
• Proficiency with computers and electronic record systems.
• HIPAA privacy, security, confidentiality knowledge.
• Ability to multi-task with accuracy and attention to detail.
• Ability to collaborate with nursing staff and interdisciplinary teams.

Responsibilities

• Maintain inventory of medical supplies by ordering and tracking supplies according to established par levels.
• Inventory medical supplies as requested by nursing leadership and administration.
• Track and maintain supply information using designated electronic systems.
• Keep supply areas clean, organized, and properly stocked.
• Communicate concerns regarding supply levels or product quality to nursing leadership.
• Coordinate transportation appointments and maintain appointment calendars as directed.
• Monitor laboratory schedules and reports as requested.
• Complete unit filing and maintain organized records.
• Respond to call bells by notifying appropriate staff members.
• Answer unit telephones and forward calls and messages appropriately.
• Prepare physician appointment packets for external medical appointments.
• Complete forms, reports, and documentation as requested.
• Complete monthly reports, including supply counts and equipment reports.
• Perform additional duties as assigned by the Unit Coordinator, Director of Nursing, or Administrator.

Skills

Customer service

Organizational skills

Communication skills

Administrative skills

HIPAA knowledge

Education

High School Diploma or equivalent

Associate's Degree preferred

Tools

Electronic medical records (EMR) systems

Job description

Seneca Health Care Center, part of The McGuire Group, in West Seneca, NY, seeks a dedicated Unit Clerk to support nursing staff and residents. The role focuses on clerical tasks, supply management, and smooth unit operations, with an hourly rate of 16.50–17.50 depending on experience.

The position requires a high school diploma (associate degree preferred) and strong organizational, computer, and HIPAA-compliant communication skills.