Union Timekeeping & Admin Specialist (Payroll)

Hydrogen UK Ltd; San Diego (CA); On-site; USD 48,000 - 54,000; Full time

Job summary

Administrative Assistant IV in San Diego, CA is onsite (5 days/week) under a 2-year contract. The role focuses on timekeeping, payroll compliance, and broad administrative support for department leaders and staff.

You will maintain timekeeping for 100+ union employees per the CBA, enter payroll data, coordinate meetings, prepare reports, and manage correspondence. Strong attention to detail and independence are essential.

Qualifications

• Experience with union timekeeping under a Collective Bargaining Agreement (CBA) - required.
• Proficiency in Microsoft Office (Word, Excel, Outlook) - required.
• SAP experience - required.
• Strong communication and organizational skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• High attention to detail and accuracy, particularly with payroll-related data.

Responsibilities

• Maintaining accurate timekeeping records for 100+ union employees in accordance with a Collective Bargaining Agreement (CBA)
• Entering and validating payroll-related data in a timely and accurate manner
• Supporting compliance with company policies and applicable labor requirements
• Coordinating schedules and calendars for leaders and team members
• Preparing reports and organizing documents
• Managing day-to-day communications and correspondence
• Assisting leaders and employees with operational needs as they arise
• Answering phones, receiving and directing visitors, and sorting/distributing mail
• Coordinating meetings and conferences and obtaining office supplies
• Supporting special projects as assigned

Skills

CBA timekeeping

Microsoft Office

SAP

Communication

Organizational skills

Independent work

Payroll accuracy

Education

High school diploma

Tools

SAP

Job description

Administrative Assistant IV in San Diego, CA is onsite (5 days/week) under a 2-year contract. The role focuses on timekeeping, payroll compliance, and broad administrative support for department leaders and staff.

You will maintain timekeeping for 100+ union employees per the CBA, enter payroll data, coordinate meetings, prepare reports, and manage correspondence. Strong attention to detail and independence are essential.