Payroll Administrative Assistant

Creative Solutions For Autism Inc; Costa Mesa (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Creative Solutions For Autism Inc in San Diego, CA is seeking a Payroll Administrative Assistant to support accurate payroll, scheduling, auditing, and employee administration, ensuring compliance with company policies. The role involves reviewing data, coordinating with administrative, operational, and HR teams, and handling documentation, reporting, and confidentiality.

The ideal candidate will have a high school diploma, proficiency in MS Office, attention to detail, and strong communication

Qualifications

• High school diploma or equivalent required.
• Proficiency with Microsoft Excel and Word.
• Strong attention to detail, organization, and analytical skills.

Responsibilities

• General Administrative Tasks
• Client Schedule Auditing
• Payroll and Schedule Auditing
• Payroll processing support
• Authorization and schedule documentation review
• Reporting and compliance support
• HR administrative support

Skills

Excel

Word

Attention to detail

Organizational skills

Analytical skills

Communication

Confidentiality

Education

High school diploma

Bachelor's degree

Tools

Payroll systems

HRIS

EHR

Billing systems

Practice management

Job description

SD Administrative Assistant in San Diego, CA

Reports To: Supervisor as Designated by Company

Job Description Summary

The Payroll Assistant supports accurate, timely, and compliant payroll, scheduling, auditing, recordkeeping, and employee administration activities. This position reviews payroll and scheduling data, identifies and resolves discrepancies, maintains required documentation, and coordinates with administrative, operational, and Human Resources teams to support compliance with company policies and applicable requirements.

The Payroll Assistant is responsible but not limited to:

• General Administrative Tasks
• Client Schedule Auditing
• Payroll and Schedule Auditing
• Payroll processing support
• Authorization and schedule documentation review
• Reporting and compliance support
• Human Resources administrative support

Reporting Relationship

• The Payroll Assistant reports to the supervisor, designated by the company.

Essential Job Qualifications

Required

• High school diploma or equivalent.
• Proficiency with Microsoft Office, including Excel and Word.
• Strong attention to detail, organization, and analytical skills.
• Ability to communicate clearly and professionally.
• Ability to maintain confidentiality of employee, client, payroll, and company information.

Preferred

• Bachelor's Degree preferred.
• Experience with payroll, scheduling, auditing, HRIS, EHR, practice management or billing systems.
• Experience using Excel pivot tables, formulas, and reporting functions.

Working Conditions

Physical Requirements

• Frequently sits, types, and works on a computer for extended periods of time.
• Frequently communicates with employees, and management via phone, email, video conferencing, and in person.
• Occasionally stands, walks, bends, twists, kneels, reaches, and lifts or carries items weighing up to approximately 20 pounds.
• Ability to perform the essential functions of the position with or without reasonable accommodation.

Essential Job Functions and Responsibilities

General Administrative Responsibilities

• Generally, displays a positive attitude and passion for the job.
• Seeks to enhance overall company morale.
• Is respectful and courteous to others (i.e., directors, fellow supervisors, Management, therapists, and office personnel).
• Arrives at work on time.
• Sets and maintains appropriate boundaries and professionalism with CSH employees.
• Maintains confidentiality of employee information.
• Returns phone calls/emails from supervisors, Management, and/or teammates in a timely manner (usually within 24/48 hours).
• Complies with supervisor and Management requests and follows instructions.
• Communicates regularly with supervisors and Management regarding any problems, concerns, or issues.
• Uses resources independently without requiring constant oversight.
• Seeks and receives constructive feedback in a professional manner.
• Attire is appropriate for the assigned work; given the role of supervisor, attire needs to be differentiated from what other admin staff wear.
• Remains professional with confidential information.
• Workspace is organized and clean.
• Able to meet deadlines assigned by supervisors and Management.
• Attends weekly meetings prepared and on time.