Administrative Assistant II

Hydrogen UK Ltd; Carlsbad (CA); On-site; USD 43,000 - 53,000; Full time

Job summary

North Coast Electric is seeking an Administrative Assistant II in Carlsbad, CA, for a 2-year contract with potential to convert to full-time employment. The role is onsite with flexible hours within a Monday–Friday schedule.

Pay ranges from $20.50 to $25.50 per hour, aimed at accurate pay period closings and broad departmental support. Responsibilities include managing timekeeping, scheduling, logs, and day-to-day office tasks, ensuring deadlines are met, and adapting to changing processes while

Qualifications

• High school diploma required.
• 2–5 years of relevant administrative experience (Level II).

Responsibilities

• Manage and support timekeeping records for the district.
• Maintain schedules, logs, and administrative tracking documents.
• Adapt to evolving processes and priorities.
• Support timekeeping period closings during high-pace periods.
• Provide administrative support to the department, including word processing, filing, faxing, and answering phones.
• Receive and direct visitors.
• Coordinate scheduling, meetings, and conferences.
• Maintain financial and timekeeping record keeping.
• Obtain supplies and sort/distribute mail.
• Support special projects as assigned.

Skills

Communication

Organizational skills

Education

High school diploma

Tools

MS Office

Job description

Administrative Assistant II

Location: Carlsbad, CA (100% onsite) Schedule: Monday–Friday (hours flexible) Duration: 2-year contract (potential to convert FTE) Pay Range: $20.50–25.50/hr

Our client, a regional utility company, is seeking an Administrative Assistant II to support the timekeeping function for its North Coast Electric district. This role is central to ensuring accurate, on‑time pay period closings while also providing broader administrative support to the department, including schedules, logs, and other day‑to‑day office functions.

Job Responsibilities:

In this role, you will manage and support timekeeping and administrative operations within the North Coast Electric district. Key responsibilities include:

• Processing and maintaining timekeeping records for the district, ensuring pay period deadlines are consistently met with minimal to no errors
• Maintaining schedules, logs, and other administrative tracking documents
• Adapting to evolving processes and priorities as the company and department needs change
• Supporting the department during high‑pace periods, particularly around pay period closings

Essential Job Duties and Job Functions:

• Provide administrative support to the department, including word processing, filing, faxing, and answering phones
• Receive and direct visitors
• Coordinate scheduling, meetings, and conferences
• Maintain financial and timekeeping record keeping
• Obtain supplies and sort/distribute mail
• Support special projects as assigned

Knowledge and Skills:

• Strong communication and organizational skills
• Ability to meet deadlines and close pay periods accurately, even under high‑pace conditions
• Ability to adapt to changing processes and priorities
• Familiarity with MS Office required

Education and Experience:

• High school diploma required
• Level II: 2–5 years of relevant administrative experience