Union Payroll Specialist — Multi-State

E-J Electric Installation Co.; Yalesville (CT); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, 401K

Paid holidays and vacation

Merit-based bonus

Tuition reimbursement

Job summary

E-J Electric T&D LLC is seeking a Union Payroll Administrator to join our payroll team at the Wallingford, CT location. The role involves processing multi-state, multi-company, weekly payrolls for union employees and ensuring accurate, timely payrolls.

Responsibilities cover payroll processing, employee support, data tracking, and reporting, plus collaboration with Operations and project teams to ensure compliance and timely corrections.

Qualifications

• Minimum 4+ years of hands-on union payroll processing experience.
• Strong working knowledge of FLSA, federal, state, and local wage and tax regulations.
• Associates Degree preferred.
• Experience in a multi-entity contractor construction environment or manufacturing setting preferred.
• Exceptional organization and attention to detail.
• Hands-on, no-nonsense attitude and willingness to think outside the box.
• Strong written and verbal communication skills.
• Ability to prioritize competing demands in a fast-paced environment.
• Professional judgment and discretion.

Responsibilities

• Timely and accurately processing weekly multi-state, multi-company payrolls.
• Processing on-demand payments, retro payments, one-time payments, and tax adjustments.
• Managing void checks, direct deposit changes and reversals, and overpayment collections.
• Reviewing and setting up withholding orders for levies, garnishments, child support, and other involuntary wage assignment orders in the payroll system.
• Understanding union pay and paid time off rules.
• Coordinate with Operations Managers, Foremen, and Supervisors to validate attendance records and ensure timely corrections prior to payroll processing.
• Answering employee payroll and timekeeping questions and concerns in a timely manner.
• Managing the timely resolution of union payroll matters.
• Ensuring onboarding and offboarding tasks are completed, and employees are properly and timely.
• Prepare, review, and submit certified payroll reports and supporting documentation.
• Update weekly and monthly payroll metrics reports.
• Work with the GL team to reconcile payroll data with accounting records, including general ledger, accounts payable, and accounts receivable, and perform related account reconciliations and journal entries.
• Work with project managers and billing coordinators on the payroll component of AIA contract billing.
• Assist with labor audits, prevailing wage investigations, and compliance reviews.
• Special projects as required.

Skills

Union payroll processing

Wage and tax regulations

Attention to detail

Communication skills

Prioritization

Professional judgment

Education

Associate degree

Tools

Workday

Miter

Procore

Microsoft Office

Google Workspace

Timekeeping platforms

Job description

E-J Electric T&D LLC is seeking a Union Payroll Administrator to join our payroll team at the Wallingford, CT location. The role involves processing multi-state, multi-company, weekly payrolls for union employees and ensuring accurate, timely payrolls.

Responsibilities cover payroll processing, employee support, data tracking, and reporting, plus collaboration with Operations and project teams to ensure compliance and timely corrections.