Multi-State Payroll Specialist with Union Experience

CJ Hughes; Huntington (WV); On-site; USD 24,796 - 30,307; Full time

Benefits offered by this job

401(k) with company match

Medical, dental, and vision insurance

Paid time off and holidays

Life insurance

Job summary

CJ Hughes Construction is seeking a Payroll Specialist to manage weekly payroll for 500+ employees across multiple states, including union and non-union environments, ensuring accuracy and timely processing.

This role emphasizes compliance with labor agreements, tax regulations, and precise data handling. The ideal candidate will have extensive Excel use, Foundation Software experience, and collaboration with HR and Accounting teams.

Qualifications

• Minimum of 5 years of payroll experience preferred, preferably within construction, industrial, or utility industries.
• Experience processing high-volume, multi-state payroll.
• Experience working with trade unions, union payroll, and Master Labor Agreements.
• Knowledge of fringe benefit administration, payroll deductions, garnishments, and union reporting procedures.
• Strong understanding of federal, state, municipal, and local payroll tax regulations.

Responsibilities

• Process weekly payroll for 500+ employees across multiple states and union/non-union environments.
• Enter, review, process, and finalize payroll accurately and within required deadlines.
• Export payroll files and process payroll transmissions to banking institutions.
• Review, analyze, and update employee timecards for accurate payment per policies and labor agreements.
• Process payroll corrections, adjustments, and retroactive pay when necessary.
• Maintain payroll records, deductions, garnishments, direct deposits, and tax information.
• Assist employees with payroll-related questions, discrepancies, and concerns confidentially.
• Onboard new hires into payroll and timekeeping systems with accurate records.
• Process and submit 401(k) contributions and payments to Ascensus.
• Process weekly, bi-weekly, monthly, quarterly, and annual payroll tax payments.
• Ensure compliance with payroll tax regulations and reporting requirements.
• Process child support garnishments and other court-ordered deductions.
• Enter and process Accounts Payable invoices as assigned.
• Submit weekly and monthly union fringe benefit payments.
• Generate payroll reports including steward, labor, certified payroll, union reports and audit documentation.
• Assist with workers’ compensation audits, union audits, payroll reconciliations, and payroll reporting requirements.
• Maintain compliance with Master Labor Agreements and union payroll requirements.
• Utilize Excel for payroll tracking, reconciliation, reporting, and data analysis.
• Support external audits and maintain organized payroll documentation.

Skills

Advanced Excel

Payroll processing

Analytical skills

Communication skills

Teamwork

Education

High school diploma

Payroll certifications preferred

Tools

Foundation Software

Job description

CJ Hughes Construction is seeking a Payroll Specialist to manage weekly payroll for 500+ employees across multiple states, including union and non-union environments, ensuring accuracy and timely processing.

This role emphasizes compliance with labor agreements, tax regulations, and precise data handling. The ideal candidate will have extensive Excel use, Foundation Software experience, and collaboration with HR and Accounting teams.