Union Payroll Administrator

E-J Electric Installation Co.; Yalesville (CT); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, 401K

Paid holidays and vacation

Merit-based bonus

Tuition reimbursement

Job summary

E-J Electric T&D LLC is seeking a Union Payroll Administrator to join our payroll team at the Wallingford, CT location. The role involves processing multi-state, multi-company, weekly payrolls for union employees and ensuring accurate, timely payrolls.

Responsibilities cover payroll processing, employee support, data tracking, and reporting, plus collaboration with Operations and project teams to ensure compliance and timely corrections.

Qualifications

• Minimum 4+ years of hands-on union payroll processing experience.
• Strong working knowledge of FLSA, federal, state, and local wage and tax regulations.
• Associates Degree preferred.
• Experience in a multi-entity contractor construction environment or manufacturing setting preferred.
• Exceptional organization and attention to detail.
• Hands-on, no-nonsense attitude and willingness to think outside the box.
• Strong written and verbal communication skills.
• Ability to prioritize competing demands in a fast-paced environment.
• Professional judgment and discretion.

Responsibilities

• Timely and accurately processing weekly multi-state, multi-company payrolls.
• Processing on-demand payments, retro payments, one-time payments, and tax adjustments.
• Managing void checks, direct deposit changes and reversals, and overpayment collections.
• Reviewing and setting up withholding orders for levies, garnishments, child support, and other involuntary wage assignment orders in the payroll system.
• Understanding union pay and paid time off rules.
• Coordinate with Operations Managers, Foremen, and Supervisors to validate attendance records and ensure timely corrections prior to payroll processing.
• Answering employee payroll and timekeeping questions and concerns in a timely manner.
• Managing the timely resolution of union payroll matters.
• Ensuring onboarding and offboarding tasks are completed, and employees are properly and timely.
• Prepare, review, and submit certified payroll reports and supporting documentation.
• Update weekly and monthly payroll metrics reports.
• Work with the GL team to reconcile payroll data with accounting records, including general ledger, accounts payable, and accounts receivable, and perform related account reconciliations and journal entries.
• Work with project managers and billing coordinators on the payroll component of AIA contract billing.
• Assist with labor audits, prevailing wage investigations, and compliance reviews.
• Special projects as required.

Skills

Union payroll processing

Wage and tax regulations

Attention to detail

Communication skills

Prioritization

Professional judgment

Education

Associate degree

Tools

Workday

Miter

Procore

Microsoft Office

Google Workspace

Timekeeping platforms

Job description

About E-J Electric T&D

E-J Electric T&D LLC specializes in transmission, distribution, substation, and civil construction. With a strong “safety first” culture, E-J delivers a wide range of projects from emergency response efforts to complex turnkey solutions supporting large-scale power and renewable energy initiatives. Known for its unwavering commitment to customer satisfaction, E-J serves both public and private sectors, partnering closely with some of the nation’s largest utilities. The company is dedicated to building a cleaner, more resilient energy future that reflects the evolving needs of the communities it serves. To learn more, www.ej1899.com.

Title/Role:

Union Payroll Administrator

Division:

E-J Electric T&D LLC

Location:

Wallingford, CT

Reporting to:

Position Summary:

We are looking for a Union Payroll Administrator to join ourPayrollteam, working from the Wallingford, CT location. The Union Payroll Administrator performs a variety of functions necessary for theaccurateandtimelyprocessing of multi-state, multi-company,weeklyand payrolls for union employees.

What You'll Do:

Payroll Processing:

• Timely and accurately processing weekly multi-state, multi-company payrolls
• Processing on-demand payments, retro payments,one-timepayments, and tax adjustments
• Managing void checks, direct deposit changes and reversals, and overpayment collections
• Reviewing and setting up withholding orders for levies, garnishments, childsupport, and other involuntary wage assignment orders in the payroll system
• Understanding union pay and paid time off rules

Employee Payroll Support:

• Coordinate with Operations Managers, Foremen, and Supervisors tovalidateand finalize attendance records and ensuretimelycompletion of corrections prior to payroll processing
• Answering employee payroll and timekeeping questions and concernsin a timely manner
• Managing thetimelyresolution of union payroll matters
• Ensuring onboarding and offboarding tasks arecompleted, and employees are properly andtimely

Data Tracking & Reporting:

• Prepare, review, andsubmitcertified payroll reports and supporting documentation
• Update weekly and monthly payroll metrics reports
• Work with the GL team to reconcile payroll data with accounting records, including general ledger, accounts payable, and accounts receivable, and perform related account reconciliations and journal entries
• Work with project managers and billing coordinators on the payrollcomponentof AIA contract billing
• Assistwith labor audits, prevailing wage investigations, and compliance reviews
• Special projects asrequired

What We're Looking for:

The Union Payroll Administrator works together with the corporate payroll team in Long Island City to coordinate, validate, and implement work procedures that require comprehensive operational knowledge of union collective bargaining agreements and federal and state regulations related to wage garnishment, taxation, and wage‐hour law.

Experience & Skills:

• Minimum4+ years of hands-on union payroll processing experience, preferably with IBEW or IATSE
• Strong working knowledge of FLSA, federal,state, and local wage and tax regulations
• Associates Degreepreferred
• Experience in a multi-entity contractor construction environment or manufacturing setting preferred
• Exceptional organization and attention to detail
• Hands-on, no-nonsenseattitude and willingness tothink outside the box
• Strong written and verbal communication skills
• Ability to prioritize competing demands in a fast-paced environment
• Professional judgment and discretion

Nice to Haves:

• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation
• Experience with Payroll System Implementation (Workday, Miter, Procore)

Technology:

• Comfortable with Microsoft Office, Google Workspace, proprietarysystems, and a variety of timekeeping platforms
• Intermediate Excel usingVLOOKUPand pivot tables

Advantages of Working at E-J:

• Leading Electrical Contracting Organization Nationwide
• Oldest Family-Owned and Operated Electric Contractor since 1899
• Job training and mentorship
• Competitive compensation packages
• Comprehensive benefits, including medical, dental, and 401K plan
• Paid holidays and vacation
• Merit-Based Bonus
• Tuition Reimbursement Program

Salary Range:

$60k - $65k/year

The E-J Group is an Equal Employment Opportunity Employer and ensures equal employment opportunity for all persons without discriminationon the basis ofrace, color, religion, sex, sexualorientation, national origin, age, disability, marital status, citizenship, or any other characteristic protected by law.