U.S. Payroll & Compliance Specialist

XNRGY Climate Systems, Inc.; Mesa (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

XNRGY Climate Systems, Inc. in Mesa, AZ is seeking a Payroll Coordinator to support accurate, timely, and compliant U.S. payroll.

You will perform payroll preparation, validation, auditing, reconciliation, and employee support while maintaining confidential records. The role partners with HR, Finance, managers, and payroll providers to resolve discrepancies, manage timekeeping, and ensure multi-state tax compliance.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or related discipline preferred.
• Two or more years of payroll, timekeeping, accounting, or related HR/payroll experience preferred.
• Experience processing or supporting U.S. payroll.
• Experience working with an HRIS/payroll system.
• Working knowledge of payroll concepts, including earnings, deductions, overtime, taxes, garnishments, and payroll adjustments.
• Proficiency with Microsoft Excel and the ability to work with payroll reports and large data sets.
• Strong analytical, reconciliation, organizational, and problem-solving skills.
• High level of accuracy and attention to detail.
• Ability to manage competing priorities and strict payroll deadlines.
• Strong written and verbal communication skills.
• Ability to handle confidential employee and compensation information appropriately.

Responsibilities

• Partner with Human Resources, Finance, Operations, managers, and payroll providers to resolve payroll issues and strengthen payroll processes.
• Support payroll reporting, system testing, process documentation, and continuous improvement initiatives.
• Protect confidential employee information and maintain payroll records in accordance with company requirements and applicable record-retention rules.
• Maintain accurate payroll, direct deposit, deduction, and garnishment information in Dayforce HCM.
• Assist with payroll tax notices and state registrations by gathering payroll data and supporting documentation for review by payroll leadership or the designated tax provider.
• Review state and local tax reports for discrepancies and coordinate corrections with the payroll provider and appropriate internal partners.
• Support multi-state payroll tax administration, including employee withholding setup, jurisdiction changes, tax exceptions, and payroll tax inquiries.
• Maintain accurate employee work-state, resident-state, and local tax information in Dayforce HCM.
• Provide guidance to employees and managers regarding timekeeping procedures, payroll cutoffs, and required approvals.
• Partner with employees, supervisors, Human Resources, and Operations to resolve timekeeping issues before payroll deadlines.
• Review timecards for missing punches, unapproved time, incorrect pay codes, overtime, paid time off, shift premiums, and other timekeeping exceptions.
• Support internal and external payroll audits and assist with quarter-end and year-end reconciliation activities.
• Reconcile payroll earnings, deductions, taxes, and payroll-related balances, maintaining clear documentation and audit trails.
• Review payroll registers, exception reports, and period-over-period variances to identify and resolve discrepancies.
• Perform pre- and post-payroll audits to confirm the accuracy and completeness of payroll data and calculations.
• Research and respond to employee and manager questions regarding pay, deductions, taxes, direct deposit, and payroll corrections.
• Process payroll corrections, off-cycle payments, reversals, voids, and other adjustments as needed.
• Review and validate employee payroll changes, earnings, deductions, reimbursements, bonuses, shift differentials, retroactive pay, and other payroll transactions.
• Support end-to-end U.S. payroll processing in accordance with established schedules, controls, and deadlines.

Skills

Payroll processing

Timekeeping

Accounting

HR/payroll system

HRIS

Microsoft Excel

Data analysis

Attention to detail

Communication skills

Deadline-driven

Education

Associate or bachelor’s degree in Accounting, Finance, HR, Business Administration, or related

Tools

Dayforce HCM

Job description

XNRGY Climate Systems, Inc. in Mesa, AZ is seeking a Payroll Coordinator to support accurate, timely, and compliant U.S. payroll.

You will perform payroll preparation, validation, auditing, reconciliation, and employee support while maintaining confidential records. The role partners with HR, Finance, managers, and payroll providers to resolve discrepancies, manage timekeeping, and ensure multi-state tax compliance.