U.S. Accounts & Payroll Supervisor

Paul Smith; New York (NY); On-site; USD 60,350 - 81,650; Full time

Benefits offered by this job

Clothing allowance

Medical, dental, and vision insurance

401k with 3% match

10 company holidays and generous PTO

Discretionary discount on Paul Smith

Job summary

Paul Smith is seeking a dedicated US-based accountant to own all accounting and bookkeeping for the USA, with close liaison to the UK department. You will oversee the corporate card program, expense management, vendor records (W-9), payroll via TRINET, and tax compliance across Nexus and 1099s.

This role includes processing payables and ensuring accurate financial reporting for stores and ecommerce. The ideal candidate will demonstrate strong communication, attention to detail, and ability to

Qualifications

• Strong communication & stakeholder management skills across departments.
• Excellent attention to detail and organizational skills.
• Proficient in Microsoft Office Suite.
• Proven ability to thrive in a goal-driven, fast-paced environment.
• Self-starter with planning and organizational skills.

Responsibilities

• Regular scanning and coding for all invoices and expenses prior to entry in OA.
• Oversee and administer the full U.S. corporate card program, including issuance and cancellation for new hires and terminated employees.
• Configure, maintain, and support employee expense management processes for accurate reporting.
• Manage corporate card spend – submissions and inquiries.
• Process payments by check or ACH for all US payables.
• Maintain vendor files including W-9 and communications.
• Complete periodic housekeeping of vendor accounts in OA.
• Manage vendor relations and resolve payment discrepancies.
• Manage and maintain 1099 administration including yearly filings.
• Reconcile deposits for all bank accounts and coordinate with UK credit control.
• Reconciliation and issuance of expense reimbursements and payroll deductions.
• Process biweekly payroll using TRINET and liaise with HR on system admin.
• Liaise with UK finance on commissions and bonuses.
• Monitor all US bank accounts.
• Manage Merchant Accounts regarding chargebacks and setup new accounts.
• Generate sales tax payment reports and use Avalara or similar systems.
• Monitor Nexus for US states and Canadian regions and assist with Avalara filings.
• Monitor payroll taxes and coordinate with payroll provider.
• Work with SVP, UK finance team and US accountants on US taxation issues.
• Manage retail cash collections, deposits, and staff training.
• Administer payroll clothing allowance processing.
• Manage device allocations for US staff.
• Support event/payments outside main POS as applicable.
• Any other duties as assigned by line manager.

Skills

Communication

Stakeholder management

Attention to detail

Microsoft Office

Leadership

Self-motivation

Tools

Open Accounts (OA)

TRINET

Avalara

Job description

Paul Smith is seeking a dedicated US-based accountant to own all accounting and bookkeeping for the USA, with close liaison to the UK department. You will oversee the corporate card program, expense management, vendor records (W-9), payroll via TRINET, and tax compliance across Nexus and 1099s.

This role includes processing payables and ensuring accurate financial reporting for stores and ecommerce. The ideal candidate will demonstrate strong communication, attention to detail, and ability to