Accounts Payable, Supervisor

Paul Smith; New York (NY); On-site; USD 60,350 - 81,650; Full time

Benefits offered by this job

Clothing allowance

Medical, dental, and vision insurance

401k with 3% match

10 company holidays and generous PTO

Discretionary discount on Paul Smith

Job summary

Paul Smith is seeking a dedicated US-based accountant to own all accounting and bookkeeping for the USA, with close liaison to the UK department. You will oversee the corporate card program, expense management, vendor records (W-9), payroll via TRINET, and tax compliance across Nexus and 1099s.

This role includes processing payables and ensuring accurate financial reporting for stores and ecommerce. The ideal candidate will demonstrate strong communication, attention to detail, and ability to

Qualifications

• Strong communication & stakeholder management skills across departments.
• Excellent attention to detail and organizational skills.
• Proficient in Microsoft Office Suite.
• Proven ability to thrive in a goal-driven, fast-paced environment.
• Self-starter with planning and organizational skills.

Responsibilities

• Regular scanning and coding for all invoices and expenses prior to entry in OA.
• Oversee and administer the full U.S. corporate card program, including issuance and cancellation for new hires and terminated employees.
• Configure, maintain, and support employee expense management processes for accurate reporting.
• Manage corporate card spend – submissions and inquiries.
• Process payments by check or ACH for all US payables.
• Maintain vendor files including W-9 and communications.
• Complete periodic housekeeping of vendor accounts in OA.
• Manage vendor relations and resolve payment discrepancies.
• Manage and maintain 1099 administration including yearly filings.
• Reconcile deposits for all bank accounts and coordinate with UK credit control.
• Reconciliation and issuance of expense reimbursements and payroll deductions.
• Process biweekly payroll using TRINET and liaise with HR on system admin.
• Liaise with UK finance on commissions and bonuses.
• Monitor all US bank accounts.
• Manage Merchant Accounts regarding chargebacks and setup new accounts.
• Generate sales tax payment reports and use Avalara or similar systems.
• Monitor Nexus for US states and Canadian regions and assist with Avalara filings.
• Monitor payroll taxes and coordinate with payroll provider.
• Work with SVP, UK finance team and US accountants on US taxation issues.
• Manage retail cash collections, deposits, and staff training.
• Administer payroll clothing allowance processing.
• Manage device allocations for US staff.
• Support event/payments outside main POS as applicable.
• Any other duties as assigned by line manager.

Skills

Communication

Stakeholder management

Attention to detail

Microsoft Office

Leadership

Self-motivation

Tools

Open Accounts (OA)

TRINET

Avalara

Job description

Paul Smith is one of Britain’s leading independent design companies, driven by a spirit of curiosity, playfulness, adaptability and passion. These values shape every aspect of the brand, whether it’s a shirt, a shop or a special collaboration. Reaffirming the values that Paul set down in 1970, ‘classic with a twist’ remains the guiding principle of the company. Happily positioned between high fashion and formalwear, while taking reference from both, Paul Smith has always been proud to stand apart.

POSITION SUMMARY

To be responsible for all areas of accounting and bookkeeping within the USA. Liaise extensively with UK accounting dept. regarding all accounts.

What you’ll be doing

• Regular scanning and coding for all invoices and expenses prior to entry in Open Accounts (OA).
• Oversee and administer the full U.S. corporate card program, including the issuance and cancellation of American Express corporate cards for new hires and terminated employees.
• Configure, maintain, and support employee expense management processes to ensure accurate and compliant expense reporting.
• Manage corporate card spend – submissions and inquiries.
• Manage payments by check or ACH for all US payables.
• Maintain vendor files / profiles, including W9, discrepancies and notices received.
• Complete periodic housekeeping of vendor accounts in OA.
• Manage vendor relations, resolve payment discrepancies, issue statements etc.
• Manage and maintain 1099 administration including yearly filings.
• Reconcile deposits for all bank accounts; ensure relevant paperwork is scanned, sent to UK credit control / UK accounting.
• Reconciliation and issuance of expense reimbursements and payroll deductions
• Process biweekly payroll using TRINET software; liaise with HR dept. on system admin.
• Liaison with UK finance on commission and bonus payments.
• Monitor all US bank accounts.
• Manage Merchant Accounts with regards to chargebacks, and provide assistance on maintenance and new account set ups.
• Generate reports for Sales Tax payments for all stores and ecommerce using internal reporting and Avalara (or similar) systems.
• Monitor Nexus for all US states and Canadian regions – assist with Avalara sales tax filings, including integration with retail POS.
• Monitor payroll taxes; work with payroll provider to ensure compliance.
• Work closely with SVP, UK finance team and US Accountants on any US related taxation issues, notifications, audits, compliance etc.
• Manage retail store cash collections with Brinks (or similar), train staff on deposit procedures, set up new accounts.
• Any other duties, not specified above, as outlined by your line manager.
• Administer payroll calculations and processing of biannual employee clothing allowance
• Manage the allocation, setup, and distribution of mobile devices for U.S. staff.
• Support event / pop up related payment provision outside of main POS system where applicable
• Any other duties as requested by line manager.

Who you are

• Strong communication and stakeholder management skills, with the ability to liaise across multiple departments and geographies.
• Excellent attention to detail and organizational skills with the ability to manage multiple priorities.
• Proficient in Microsoft Office Suite.
• Proven ability to thrive in a goal-driven, fast-paced environment, with the objective to exceed financial targets
• Exhibit a strong work ethic, leadership skills, high energy level, and detail/team oriented
• Excellent verbal and written communication skills/ comfortable speaking and writing with personnel at all levels
• Has initiative; is motivated and results driven
• Flexible and reliable
• Team player, helpful, approachable and trustworthyHigh level interest in the Paul Smith brand.
• Ability to be an ambassador for Paul Smith.
• Has ability to motivate team; self-motivated & enthusiastic.
• Self-starter with good planning & organizational skills.

Why you’ll love working with us

Working at Paul Smith means being part of a brand that celebrates creativity, individuality and authenticity. Even though we are a global business, we’ve stayed true to who we are at heart. Our offices and shops remain welcoming and inclusive spaces built around collaboration, where we encourage our people to be themselves, reach their full potential, and play a part in creating something truly unique.

What's In It For You

• $71,000 yearly
• A generous Clothing Allowance.
• Discretionary discount on Paul Smith goods.
• Medical, dental, and vision insurance plans are available through TriNet for the team member plus their spouse, children, or whole family, with generous employer contribution. Pet Insurance and other ancillary benefits available within our comprehensive package offerings!
• 401k with a 3% match.
• 10 company holidays and generous PTO plan.

At Paul Smith, we celebrate and encourage applications from all walks of life into our growing workforce. We are committed to empowering people from any background, belief system, or ethnicity, offering an inclusive environment where talent is recognized and valued.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.