TTH C-Suite Executive Assistant in Exton- Up to 60/hour!

Beacon Hill Staffing Group, LLC; Exton (PA); On-site; USD 68,000 - 97,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Federal leave programs

State leave programs

Job summary

Beacon Hill Staffing Group, LLC in Exton, PA seeks a highly capable temp-to-hire Executive Assistant to support its CEO in a high-visibility role blending executive support, calendar management, travel coordination and operations. This onsite role carries an hourly rate up to $60 and requires 5+ years of EA/CoS experience, exceptional communication, and strong organizational skills.

You will coordinate with leadership, boards, vendors, and internal teams, prepare meeting materials and minutes,

Qualifications

• 5+ years of experience in an Executive Assistant, Chief of Staff, or C-level executive support role.
• Strong sense of ownership, urgency, and pride in work.
• High emotional intelligence and ability to work with a fast-moving executive.
• Excellent written and verbal communication skills.
• Strong organizational skills with ability to manage competing priorities.
• Proactive, resourceful, solutions-oriented mindset.
• Bachelor's degree preferred or equivalent experience.

Responsibilities

• Provide comprehensive executive support including complex calendaring and travel.
• Manage a dynamic, multi-layered calendar with shifting priorities.
• Coordinate domestic and international travel.
• Serve as point person for leadership team and liaise with internal teams, Board, vendors, and external partners.
• Prepare meeting materials, take minutes, and follow up on actions.
• Manage daily office operations and expenses; create, submit, and track reports.
• Support events and projects as needed; anticipate challenges and propose solutions.

Skills

Executive support

Calendar management

Travel coordination

Communication

Organizational skills

Problem solving

Outlook

Excel

Education

Bachelor's degree

Tools

Outlook

Excel

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a highly capable temp-to-hire Executive Assistant to support its CEO. This is a dynamic, high-visibility role that blends high-level executive support & calendar management with team coordination and executive operations, requiring exceptional attention to detail, organization, and proactivity.

About the Job

• Provide comprehensive executive support, including complex calendaring, domestic and international travel, and document preparation
• Manage a highly dynamic, multi-layered calendar with shifting priorities and time-sensitive demands
• Coordinate complex domestic and international travel
• Serve as the point person for the leadership team
• Prepare meeting materials; take meeting minutes and follow up on action items
• Serve as a trusted liaison with internal teams, the Board, vendors, and external partners
• Manage daily office operations, including ordering supplies
• Communicate proactively to ensure seamless execution across all engagements
• Create, submit, and track expense reports
• Support special events and projects as needed
• Anticipate challenges and independently problem-solve, presenting thoughtful solutions and clear rationale

About You

• 5+ years of experience in an Executive Assistant, Chief of Staff, or C-level executive support role
• A strong sense of ownership, urgency, and pride in your work
• High emotional intelligence and the ability to work effectively with a direct, fast-moving executive
• Excellent written and verbal communication skills
• Strong organizational skills and the ability to manage competing priorities and pivot quickly
• A proactive, resourceful, solutions-oriented mindset
• Strong technical skills, including Outlook and Excel; interest in leveraging new tools/AI is a plus, as is experience with project management tools
• A bachelor's degree is highly preferred for this role; equivalent professional experience also considered

This position is fully onsite in Exton, PA office. Our client is targeting an hourly rate up to $60, commiserate with experience.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• medical
• dental
• vision
• federal leave programs
• state leave programs

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)