Executive/Office Assistant

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 150,000 - 170,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a highly organized, proactive Temp to Perm Executive Assistant/Office Manager to support the firm's two founders in a fast-growing environment. This onsite role at our Midtown New York office involves calendar management, travel planning, and day-to-day office operations during a growth phase, with a transition to a dedicated office manager as the team expands.

The position starts ASAP with an estimated 3-month temp trial, Monday–Friday, 9am–5pm,

Qualifications

• Prior EA experience supporting senior executives, founders, or C-suite leaders.
• Experience managing complex calendars and travel arrangements.
• High level of professionalism and discretion.
• Strong organizational and communication skills.

Responsibilities

• Provide executive support to the founders and manage complex calendars.
• Coordinate meetings with investors, partners, and internal stakeholders.
• Arrange domestic and international travel and logistics.
• Prepare meeting materials and itineraries; handle scheduling conflicts.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, a new and rapidly growing VC-backed investment firm is seeking a highly organized, polished, and proactive Temp to Perm Executive Assistant/Office Manager to support the firm's two founders during an exciting growth phase.

This individual will serve as a trusted partner, managing calendars, travel, scheduling, and day-to-day logistics while also overseeing office operations for the firm's new headquarters. As the firm expands, office management responsibilities will transition to a dedicated hire, allowing the role to evolve into a pure Executive Assistant position supporting the founders. This role starts ASAP (ideally within 2 weeks) with an estimated 3-month temp trial period. This role is fully onsite Monday-Friday in their new Midtown office. The hours are 9am-5pm with flexibility to respond to urgent matters after-hours. Salary is 150K-170K DOE on an annual base; hourly pay rate while temping in-line.

Responsibilities

• Executive Support Manage complex calendars for the founders
• Coordinate meetings with investors, business partners, and internal stakeholders
• Arrange domestic and international travel
• Prepare meeting logistics and itineraries
• Handle scheduling conflicts and shifting priorities
• Serve as a gatekeeper and trusted point of contact
• Office Management Answer phones and greet visitors
• Coordinate conference room scheduling
• Offer hospitality to guests, including coffee and refreshments
• Maintain office supplies, pantry, and kitchen organization
• Liaise with building management and outside vendors
• Help establish office processes and procedures
• Support the opening and ongoing management of the firm's new office
• Handle ad‑hoc administrative projects
• Assist with firm events and team activities
• Provide whatever support is needed in a fast‑paced startup environment
• Contribute to building a positive office culture

Qualifications

• Prior Executive Assistant experience supporting senior executives, C‑suite leaders, or founders
• Experience managing complex calendars and travel arrangements
• Excellent organizational and communication skills
• High level of professionalism and discretion
• Strong attention to detail and follow‑through
• Ability to thrive in a startup or entrepreneurial environment
• Comfortable wearing multiple hats
• Positive, team‑oriented attitude
• Flexible and adaptable under changing priorities
• Hospitality‑minded and service‑oriented approach

Equal Opportunity Statement

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

• medical
• dental
• vision
• federal and state leave programs as required by applicable agency regulations to those that meet eligibility

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)