Sr. Executive Assistant

Beacon Hill Staffing Group, LLC; Minneapolis (MN); On-site; USD 65,000 - 80,000; Full time

Job summary

Beacon Hill's client in Minneapolis seeks an experienced Executive Administrative Assistant to support the CEO and President. You will partner on priorities, coordinate Board activities, and drive strategic initiatives to success.

Ideal candidates bring strong organizational and communication skills, with 5–7 years of executive support experience and discretion in handling confidential information. This role is 100% onsite, with competitive compensation.

Qualifications

• 5-7 years of executive support, office management, or operational support experience.
• Prior experience supporting a CEO, President, Executive Director, or senior executive.
• Strong organizational, project management, and problem-solving skills.
• Excellent written, verbal, and interpersonal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Proven professionalism, discretion, and sound judgment.

Responsibilities

• Provide dedicated executive support to the CEO, including calendar management, meeting coordination, travel arrangements, and communications.
• Prepare presentations, reports, correspondence, briefing materials, and executive documentation.
• Track key projects, deadlines, and action items to ensure follow-through on organizational priorities.
• Manage confidential information with professionalism and discretion.
• Oversee office administrative functions, supplies, meeting logistics, and workspace coordination.
• Serve as the primary point of contact between executive leadership and the Board of Directors.
• Coordinate Board and Committee meetings, schedules, agendas, materials, and official meeting records.
• Support Board governance activities, compliance requirements, member onboarding, and ongoing engagement.
• Build strong relationships with Board members, stakeholders, and community partners while ensuring timely communication and follow-up.

Skills

Executive support

Office management

Project management

Communications

Prior executive support

Discretion

Education

High School Diploma or GED

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Executive Administrative Assistant

Beacon Hill's Client Location: Minneapolis, MN (100% Onsite) Schedule: Monday-Friday | Business Hours Employment Type: Long-Term Contract with Contract-to-Hire Potential Compensation: $65,000-$80,000 Annually, depending on previous exp.

About the Opportunity

Beacon Hill's client is seeking an experienced Executive Administrative Assistant to provide high-level support to the CEO and President. This role serves as a trusted partner responsible for managing executive priorities, coordinating Board activities, and ensuring the smooth execution of strategic initiatives.

Key Responsibilities

• Provide dedicated executive support to the CEO, including calendar management, meeting coordination, travel arrangements, and communications.
• Prepare presentations, reports, correspondence, briefing materials, and executive documentation.
• Track key projects, deadlines, and action items to ensure follow-through on organizational priorities.
• Manage confidential information with professionalism and discretion.
• Oversee office administrative functions, supplies, meeting logistics, and workspace coordination.
• Serve as the primary point of contact between executive leadership and the Board of Directors.
• Coordinate Board and Committee meetings, schedules, agendas, materials, and official meeting records.
• Support Board governance activities, compliance requirements, member onboarding, and ongoing engagement.
• Build strong relationships with Board members, stakeholders, and community partners while ensuring timely communication and follow-up.

Qualifications

• 5-7 years of executive support, office management, or operational support experience.
• Prior experience supporting a CEO, President, Executive Director, or senior executive.
• Strong organizational, project management, and problem-solving skills.
• Excellent written, verbal, and interpersonal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Proven professionalism, discretion, and sound judgment.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Education

High School Diploma or GED required.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!Beacon Hill. Employing the Future (TM)