Executive Assistant (Long term Contract)

Beacon Hill Staffing Group, LLC; Minneapolis (MN); Hybrid; USD 80,000 - 95,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support a Regional Executive Vice President in a fast-paced environment. The role requires managing high-level calendars, coordinating meetings and travel, and handling confidential communications with discretion.

A strong partner to senior leadership across regional and global teams is essential. The position is hybrid in Minneapolis, MN, with training onsite and ongoing hours Monday–Friday.

Qualifications

• Requires 3+ years supporting senior executives (VP/EVP/C-suite).
• Strong calendar and travel coordination experience.
• Proficient in MS Office (Outlook, PowerPoint, Excel, Word, Teams).

Responsibilities

• Manage ECC executive VP calendar and priorities.
• Coordinate internal/external meetings and travel itineraries.
• Handle confidential communications and stakeholder engagement.
• Assist with expense reporting, invoices, and purchase requests.
• Support leadership with meeting logistics and event coordination.
• Ensure organized records and office systems are maintained.

Skills

Executive calendar management

Travel coordination

Meeting scheduling

Confidential information handling

Strong communication

Organizational skills

Education

Associate's or Bachelor's degree

Tools

Microsoft Office Suite

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Executive AssistantLocation: Hybrid in Minneapolis, MN

Work Arrangement: Full-time onsite during training; hybrid schedule thereafter (Tuesday-Thursday onsite, Monday and Friday remote)

Employment Type: Long-Term Contract with Potential to Convert to Contract-to-Hire

Compensation: $80,000 - $95,000 annually, depending on previous experience

Schedule: Monday-Friday, regular business hours

About the Opportunity

Beacon Hill's client is seeking a highly organized and proactive Executive Assistant to support a Regional Executive Vice President in a visible, fast-paced environment. This individual will serve as a trusted business partner, helping to manage priorities, coordinate communications, and ensure the seamless execution of daily operations. This role offers the opportunity to work closely with senior leadership while interacting with stakeholders across regional and global teams. The ideal candidate is polished, professional, detail-oriented, and capable of building credibility quickly while managing competing priorities with discretion and confidence.

Key Responsibilities

• Manage a complex and dynamic Executive Vice President calendar, ensuring alignment with business priorities and strategic initiatives.
• Coordinate and prioritize internal and external meetings, proactively resolving scheduling conflicts and balancing competing demands.
• Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
• Serve as a primary point of contact for internal and external stakeholders, supporting executive communications and engagement activities.
• Screen, prioritize, and respond to inquiries while maintaining professionalism and confidentiality.
• Partner with Global Executive Assistants and leadership teams to coordinate meetings, events, and executive requests.
• Support executive leadership and senior leadership team activities by managing communications and follow-up items.
• Assist with expense reporting, invoice processing, purchase requests, and other administrative functions.
• Coordinate meeting logistics, catering arrangements, conference room scheduling, and event support.
• Provide office management assistance and ensure records, documents, and files remain organized and accessible.
• Handle highly confidential information with professionalism, sound judgment, and discretion.
• Contribute to a collaborative team environment and provide additional administrative support as business needs evolve.

Qualifications

• Previous experience working in an Executive Assistant capacity for a global is required.
• Associate's or Bachelor's degree preferred.
• 3+ years of experience supporting senior executives, preferably at the Vice President, Executive Vice President, or C-suite level.
• Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Teams.
• Demonstrated expertise in executive calendar management, travel coordination, and meeting scheduling.
• Exceptional organizational, prioritization, and multitasking skills.
• Strong written and verbal communication abilities.
• Ability to work effectively in a fast-paced, high-visibility environment.
• Proven ability to manage confidential information with discretion and professionalism.
• Strong attention to detail and a proactive, solution-oriented mindset.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!Beacon Hill. Employing the Future (TM)