TSA Program Assistant: Flexible Scheduling & Admin

TSA Hiring Service; Vinton (IA); On-site; USD 45,000 - 75,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Vinton, IA seeks Program Assistant to provide administrative and program support, manage schedules, records, and communications, and help keep daily operations accurate and on track.

Responsibilities include coordinating meetings, maintaining files, assisting finance, HR, payroll, and other program areas, tracking deadlines, and analyzing information to improve office procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, and performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Microsoft Office

Records management

Calendar coordination

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Vinton, IA seeks Program Assistant to provide administrative and program support, manage schedules, records, and communications, and help keep daily operations accurate and on track.

Responsibilities include coordinating meetings, maintaining files, assisting finance, HR, payroll, and other program areas, tracking deadlines, and analyzing information to improve office procedures.