TSA Program Assistant: Administrative & Operations Support

TSA Hiring Service; Lebanon (OR); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration seeks Program Assistants to support office operations in Lebanon, ME. The role covers administrative coordination, data tracking, scheduling, and records management in various program areas.

You will collaborate with managers and employees, prepare correspondence and materials, maintain calendars, and help ensure deadlines and accuracy across daily tasks. This is a full-time, on-site position with pay between $20.00 - $45.00 per hour, depending on

Qualifications

• Specialized experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Data entry and tracking

Microsoft Office proficiency

Records management

Calendar coordination

Deadline management

Discretion with sensitive information

Tools

Microsoft Office

Job description

The Transportation Security Administration seeks Program Assistants to support office operations in Lebanon, ME. The role covers administrative coordination, data tracking, scheduling, and records management in various program areas.

You will collaborate with managers and employees, prepare correspondence and materials, maintain calendars, and help ensure deadlines and accuracy across daily tasks. This is a full-time, on-site position with pay between $20.00 - $45.00 per hour, depending on