TSA Program Assistant — Admin & Ops in Lebanon, NJ

Travel Security Careers; Lebanon (NJ); On-site; USD 45,000 - 65,000; Full time

Job summary

Travel Security Careers is seeking a Program Assistant in Lebanon, NJ to support TSA managers and teams with daily administrative tasks. The role involves coordinating office activities, maintaining records, preparing reports, and ensuring timely communications.

A detail-oriented candidate will thrive organizing schedules and tracking deadlines. The position emphasizes accurate data management, process improvement, and collaboration with finance, HR, and timekeeping functions.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Manage multiple assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

Travel Security Careers is seeking a Program Assistant in Lebanon, NJ to support TSA managers and teams with daily administrative tasks. The role involves coordinating office activities, maintaining records, preparing reports, and ensuring timely communications.

A detail-oriented candidate will thrive organizing schedules and tracking deadlines. The position emphasizes accurate data management, process improvement, and collaboration with finance, HR, and timekeeping functions.