TSA Program Assistant: Admin & Ops in Rio Vista

Travel Security Careers; Rio Vista (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Rio Vista, California is seeking a Program Assistant to provide administrative support and help keep offices organized and running smoothly. The role covers coordinating daily activities, maintaining records, and assisting with scheduling and data tracking.

Applicants should be comfortable handling detailed information, managing multiple assignments, and communicating with different teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Proficiency in preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization

Attention to detail

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Office software

Job description

The Transportation Security Administration in Rio Vista, California is seeking a Program Assistant to provide administrative support and help keep offices organized and running smoothly. The role covers coordinating daily activities, maintaining records, and assisting with scheduling and data tracking.

Applicants should be comfortable handling detailed information, managing multiple assignments, and communicating with different teams.