TSA Program Assistant: Admin & Data Coordination

Transportation Security Careers; Baptistown (NJ); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Baptistown, NJ is seeking Program Assistants to provide administrative and program support, coordinate daily office activities, manage records, and prepare reports and correspondence.

You will work with managers and teams across finance, human resources, scheduling, payroll, and other areas, demanding attention to detail, data entry accuracy, and proficiency in Microsoft Office.

Qualifications

• Specialized experience as listed in the vacancy varies by pay band and assignment.
• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.
• Education requirements may be substituted by specialized experience as noted in the official vacancy.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Written communication

Data entry

Records management

Calendar management

Customer service

Multitasking

Discretion

Attention to detail

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Baptistown, NJ is seeking Program Assistants to provide administrative and program support, coordinate daily office activities, manage records, and prepare reports and correspondence.

You will work with managers and teams across finance, human resources, scheduling, payroll, and other areas, demanding attention to detail, data entry accuracy, and proficiency in Microsoft Office.