Trusted Right-Hand to CEO — Strategic & Discreet

TalentRise, An Aleron Company; Buffalo (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

TalentRise, An Aleron Company, Buffalo, NY, seeks an experienced Executive Assistant to the CEO to provide high-level executive support in a fast-paced wealth management environment.

The role requires exceptional organization, proactive thinking, and polished communication as you manage calendars, travel, meetings, and confidential information while partnering with a broader team to keep priorities aligned.

Qualifications

• Experience supporting a CEO or senior executive.
• Exceptional organizational and time-management skills.
• Strong calendar management and travel coordination experience.
• Ability to manage multiple priorities while maintaining close attention to detail.
• Proactive mindset with the ability to anticipate needs.
• Excellent written and verbal communication skills.
• High degree of professionalism, maturity, and discretion.
• Strong interpersonal skills and the ability to interact with executives, clients and external partners.
• Resourceful, adaptable, and capable of independent problem solving.
• Willingness to support both business and occasional personal priorities as part of an executive partnership.

Responsibilities

• Manage a complex and evolving executive calendar, including meetings and priorities.
• Coordinate domestic travel, accommodations, itineraries, reservations and logistics.
• Prepare the CEO for meetings with organized materials and details.
• Manage correspondence, follow-ups, and other administrative priorities.
• Coordinate internal and external meetings with clients, partners, team members and stakeholders.
• Anticipate needs and proactively solve scheduling or logistical issues.
• Assist with personal scheduling and errands to keep the CEO focused on business.
• Handle sensitive information with exceptional judgment and discretion.
• Serve as a polished point of contact on behalf of the CEO.
• Partner with the broader team to keep priorities on track.
• Take ownership of special projects and additional responsibilities.

Skills

Executive support

Organizational skills

Calendar management

Travel coordination

Discretion

Proactive mindset

Job description

TalentRise, An Aleron Company, Buffalo, NY, seeks an experienced Executive Assistant to the CEO to provide high-level executive support in a fast-paced wealth management environment.

The role requires exceptional organization, proactive thinking, and polished communication as you manage calendars, travel, meetings, and confidential information while partnering with a broader team to keep priorities aligned.