Strategic Executive Assistant to CEO

Manning Personnel Group, Inc.; Boston (MA); On-site; USD 80,000 - 100,000; Full time

Job summary

Manning Personnel Group, Inc. is searching for an experienced Executive Assistant to support the Founder and CEO of a leading real estate firm in Boston. The ideal candidate is proactive, highly organized, and able to operate in a dynamic environment where priorities frequently shift.

The role includes managing complex calendars, preparing important correspondence, and acting as a trusted liaison for stakeholders. Candidates should have at least 7 years of experience and be comfortable handling confidential information.

Qualifications

• 7+ years of Executive Assistant experience supporting senior executives.
• Ability to work independently and anticipate needs.
• Strong judgment and professionalism required.

Responsibilities

• Manage complex calendars, scheduling, and travel arrangements.
• Serve as a gatekeeper for internal and external stakeholders.
• Prepare correspondence and meeting materials.

Skills

Organizational skills

Communication skills

Discretion

Problem-solving

Tools

Microsoft Office

Job description

Our client, a highly successful real estate investment, development, and property management firm is seeking an experienced Executive Assistant to support its Founder and CEO. This is a unique opportunity to serve as a true strategic partner to an accomplished entrepreneur and executive who has built a substantial portfolio. The ideal candidate is proactive, highly organized, discreet, and confident operating in a fast-paced environment where priorities shift quickly. This role requires someone who can anticipate needs, create structure, solve problems independently, and become a trusted extension of the CEO.

Responsibilities

• Manage complex calendars, scheduling, and travel arrangements
• Prioritize competing demands and help drive organization and follow-through
• Serve as a gatekeeper and trusted liaison for internal and external stakeholders
• Prepare correspondence, meeting materials, and presentations
• Coordinate executive meetings, board-related activities, and special projects
• Monitor and manage high-volume communications with professionalism and discretion
• Anticipate challenges and proactively develop solutions
• Handle highly confidential business and personal information
• Assist with a variety of administrative and operational initiatives as needed

Qualifications

• 7+ years of Executive Assistant experience supporting senior executives, founders, CEOs, or business owners
• Exceptional organizational and communication skills
• Demonstrated ability to anticipate needs and work independently
• Strong judgment, discretion, and professionalism
• Comfortable working in a fully onsite environment
• Ability to build trust and develop a strong long-term partnership with an executive
• Experience managing complex schedules, priorities, and confidential matters
• Proficiency with Microsoft Office and modern business technology

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.