Trusted Executive Assistant to President & Board

Beacon Hill Staffing Group, LLC; Pittsburgh (Allegheny County); On-site; USD 60,000 - 82,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Leave programs

Job summary

Beacon Hill Staffing Group, LLC seeks an Executive Assistant to provide administrative and operational support to the President and Board of Trustees. You will manage the President's calendar, coordinate meetings and travel, and prepare briefing materials for executive decisions.

You will also support the Board by organizing meetings, drafting minutes, and handling confidential communications, while serving as a liaison among senior leadership, trustees, faculty, staff, students, and external

Qualifications

• Bachelor's degree preferred; equivalent combination of education and relevant administrative experience will be considered.
• Minimum of five years of progressively responsible executive or administrative support experience, preferably within higher education or a complex organizational environment.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook calendar management, Word, Excel, and PowerPoint.
• Exceptional written, verbal, and interpersonal communication skills with the ability to interact effectively with individuals at all organizational levels.

Responsibilities

• Manage the President's complex calendar, coordinate meetings and travel arrangements, prioritize scheduling needs, and prepare briefing materials to support executive decision-making.
• Support the Board of Trustees by coordinating quarterly Board and committee meetings, preparing agendas and meeting materials, recording minutes, and serving as the primary point of contact for Board members.
• Draft, edit, and proofread correspondence, reports, presentations, and other communications on behalf of the President while ensuring accuracy and professionalism.
• Serve as a key liaison between the President's Office, senior leadership, trustees, faculty, staff, students, community partners, and external stakeholders.
• Coordinate logistics and planning for institutional events, including Board functions, commencement activities, and special initiatives in collaboration with campus departments and vendors.
• Maintain confidential records, oversee document retention practices, process expenses and invoices, monitor office operations, and ensure compliance with institutional policies and governance requirements.

Skills

Executive support

Calendar management

Communication

Discretion

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Beacon Hill Staffing Group, LLC seeks an Executive Assistant to provide administrative and operational support to the President and Board of Trustees. You will manage the President's calendar, coordinate meetings and travel, and prepare briefing materials for executive decisions.

You will also support the Board by organizing meetings, drafting minutes, and handling confidential communications, while serving as a liaison among senior leadership, trustees, faculty, staff, students, and external