Trusted Executive Assistant to CEO & Chairman

Fit Recruiting; Mobile (AL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Additional company benefits

Job summary

Fit Recruiting is seeking an experienced Executive Assistant to provide dedicated, one-on-one support to the Chairman & CEO of an established local organization in Alabama. This role requires discretion, proactive planning, and the ability to manage shifting priorities across business, personal, family, and community commitments while coordinating schedules and travel as needed.

Strong organization, excellent communication, and the ability to anticipate needs are essential.

Qualifications

• 5+ years of experience supporting a senior executive, business owner, or high-profile principal.
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Ability to draft professional correspondence on behalf of an executive.
• Exceptional discretion and judgment when handling confidential information.
• Proficiency with calendar management, email, Microsoft Outlook, Word, Excel.
• Proactive mindset with the ability to anticipate needs and work independently.
• Flexibility to occasionally work outside of standard business hours and travel up to 25%.
• Ability to work between Fairhope and Mobile based on the executive’s schedule and needs.

Responsibilities

• Manage a busy and evolving calendar spanning business, board, client, personal, and family commitments.
• Anticipate scheduling conflicts and coordinate changes proactively.
• Track deadlines, commitments, and follow-up items to ensure nothing falls through the cracks.
• Coordinate company, board, personal, and family events, including vendors and logistics.
• Monitor email and communications, draft correspondence, and prioritize urgent matters.
• Coordinate travel and preparation surrounding important meetings and events.
• Communicate with executives, board members, clients, family members, and other key relationships.
• Handle confidential and sensitive information with discretion.
• Determine what requires executive attention and what can be handled independently.

Skills

Calendar management

Email management

Written communication

Discretion

Prioritization

Independence

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Fit Recruiting is seeking an experienced Executive Assistant to provide dedicated, one-on-one support to the Chairman & CEO of an established local organization in Alabama. This role requires discretion, proactive planning, and the ability to manage shifting priorities across business, personal, family, and community commitments while coordinating schedules and travel as needed.

Strong organization, excellent communication, and the ability to anticipate needs are essential.