Executive Assistant

Fit Recruiting; Mobile (AL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Additional company benefits

Job summary

Fit Recruiting is seeking an experienced Executive Assistant to provide dedicated, one-on-one support to the Chairman & CEO of an established local organization in Alabama. This role requires discretion, proactive planning, and the ability to manage shifting priorities across business, personal, family, and community commitments while coordinating schedules and travel as needed.

Strong organization, excellent communication, and the ability to anticipate needs are essential.

Qualifications

• 5+ years of experience supporting a senior executive, business owner, or high-profile principal.
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Ability to draft professional correspondence on behalf of an executive.
• Exceptional discretion and judgment when handling confidential information.
• Proficiency with calendar management, email, Microsoft Outlook, Word, Excel.
• Proactive mindset with the ability to anticipate needs and work independently.
• Flexibility to occasionally work outside of standard business hours and travel up to 25%.
• Ability to work between Fairhope and Mobile based on the executive’s schedule and needs.

Responsibilities

• Manage a busy and evolving calendar spanning business, board, client, personal, and family commitments.
• Anticipate scheduling conflicts and coordinate changes proactively.
• Track deadlines, commitments, and follow-up items to ensure nothing falls through the cracks.
• Coordinate company, board, personal, and family events, including vendors and logistics.
• Monitor email and communications, draft correspondence, and prioritize urgent matters.
• Coordinate travel and preparation surrounding important meetings and events.
• Communicate with executives, board members, clients, family members, and other key relationships.
• Handle confidential and sensitive information with discretion.
• Determine what requires executive attention and what can be handled independently.

Skills

Calendar management

Email management

Written communication

Discretion

Prioritization

Independence

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Fit Recruiting is seeking an experienced Executive Assistant to provide dedicated, one-on-one support to the Chairman & CEO of an established local organization. This is a highly trusted position supporting a busy executive across professional, personal, family, and community commitments.

We are looking for someone who is polished, proactive, highly organized, and comfortable working in a role where priorities can shift quickly. Culture fit will be especially important. The right person will demonstrate exceptional discretion, sound judgment, strong communication skills, and the ability to anticipate needs rather than simply react to them.

Key Duties & Responsibilities

• Manage a busy and constantly evolving calendar spanning business, board, client, personal, and family commitments
• Anticipate scheduling conflicts and proactively coordinate changes
• Track deadlines, commitments, and follow-up items to ensure nothing falls through the cracks
• Coordinate company, board, personal, and family events, including vendors, schedules, and logistics
• Monitor email and other communications, prioritize urgent matters, and draft correspondence on the executive’s behalf
• Coordinate travel and preparation surrounding important meetings, events, and commitments
• Communicate with executives, board members, clients, family members, community contacts, and other key relationships
• Handle confidential and sensitive information with the highest level of discretion
• Determine what requires the executive’s direct attention and what can be handled independently}

Qualifications

• 5+ years of experience supporting a senior executive, business owner, or high-profile principal in an Executive Assistant or Personal Assistant capacity preferred
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Ability to draft professional correspondence on behalf of an executive
• Exceptional discretion and judgment when handling confidential information
• Proficiency with calendar management, email, Microsoft Outlook, Word, Excel, and standard office technology
• Proactive mindset with the ability to anticipate needs and work independently
• Flexibility to occasionally work outside of standard business hours and travel as needed
• Ability to work between Fairhope and Mobile based on the executive’s schedule and needs
• The position may require periodic evening or weekend availability and some travel, expected to be less than 25%.

Compensation

• $50K–$60K DOE
• Additional company benefits

This is an excellent opportunity for an experienced Executive Assistant who enjoys being a trusted right hand and thrives in a relationship-driven environment where discretion, initiative, and culture fit are essential.

There is never a fee to candidates, and all inquiries are confidential.