TRIO Programs Administrative Coordinator

C001 New Jersey Institute of Technology; Campbell Hall (NY); On-site; USD 63,000 - 89,000; Full time

Job summary

New Jersey Institute of Technology's TRIO Programs seeks an Office Coordinator to provide professional and administrative support to the Director and TRIO staff in Campbell Hall. The role requires coordinating office operations, assisting with events, data collection, and management of the Slate CRM and TRIO Access database.

The position requires an Associate's or Bachelor's degree and at least 3 years of related experience, proficiency in MS Office and Google Drive, and strong communication

Qualifications

• Associate's or Bachelor's degree required.
• Minimum 3 years of experience in a comparable administrative position.
• Proficiency in Microsoft Office Suite, Google Drive Suite, and/or compatible applications.
• Strong oral and written communication, as well as problem-solving skills.

Responsibilities

• Create a welcoming office environment and serve as the initial point of contact for visitors and guests.
• Handle standard NJIT forms, including work orders, supply requisitions, travel expense vouchers, room reservations, media services, and food service requests.
• Maintain office equipment and schedule preventive maintenance and repairs.
• Attend staff meetings and prepare and distribute minutes.
• Schedule and coordinate appointments, meetings, travel arrangements, and staff accommodations.
• Oversee student office workers, including timekeeping and payroll processing.
• Maintain filing systems for personnel, purchases, correspondence, and records.
• Support budgets, ordering, and vendor communications.
• Coordinate program activities, events, room reservations, and catering orders.
• Prepare requisitions and documentation for reports using MS Office.
• Assist orientation, training, and assignment of student and temporary employees.
• Maintain confidentiality in all operations.

Skills

MS Office

Google Drive

Communication skills

Education

Associate's Degree

Bachelor's Degree

Tools

Slate CRM

TRIO Access database

Job description

New Jersey Institute of Technology's TRIO Programs seeks an Office Coordinator to provide professional and administrative support to the Director and TRIO staff in Campbell Hall. The role requires coordinating office operations, assisting with events, data collection, and management of the Slate CRM and TRIO Access database.

The position requires an Associate's or Bachelor's degree and at least 3 years of related experience, proficiency in MS Office and Google Drive, and strong communication