Trilogy Flex Force Scheduler

Trilogy Health Services, LLC; Louisville (KY); On-site; USD 36,000 - 60,000; Full time

Job summary

Trilogy Health Services, LLC is seeking a Flex Force Scheduler to oversee onboarding, scheduling, payroll, and attendance processes for Flex Force staff. The role emphasizes accuracy, timely execution, and compliance with company standards, while supporting employees and operations partners.

Responsibilities include coordinating onboarding steps, managing schedules, processing payroll, and maintaining records, with focus on accuracy, staffing levels, and weekly hours fulfillment.

Qualifications

• Experience in scheduling, payroll, or onboarding processes.
• Experience with time and attendance and payroll reconciliation is a plus.
• Educational requirements: high school diploma or equivalent preferred.

Responsibilities

• Execute onboarding and scheduling processes to ensure a smooth employee experience.
• Coordinate orientation schedules and materials for new hires.
• Support payroll and timekeeping activities, including punches and time records.

Skills

Scheduling

Payroll

Onboarding

Time tracking

Education

High school diploma

GED

Tools

SmartLinx Go

Job description

Position Overview

Job Summary: The Trilogy Flex Force Scheduler is responsible for the consistency and accurate execution of workforce operations, including onboarding, scheduling, payroll, compliance, and employee support. This role ensures all processes are completed on time, aligned with company standards, and deliver a high-quality experience for Flex Force employees and operational partners.

Roles and Responsibilities

• Executes the Trilogy Way Onboarding process, ensuring a seamless, organized, and welcoming new hire experience.
• Coordinates orientation schedules, assignments, system access, and required onboarding materials.
• Provides hands‑on support to employees using onboarding and scheduling tools (e.g., SmartLinx Go).
• Serves as a frontline resource for employee questions, ensuring timely and accurate resolution.
• Collaborates with the Trilogy Flex Force Manager to support employee engagement initiatives, including recognition programs, events, and surveys.
• Administers workforce scheduling activities, including shift assignments, accommodations, PTO requests, holiday rotations, shift trades, schedule monitoring, and communication of schedule changes to ensure appropriate staffing levels and fulfillment of required weekly hours.
• Administers time and attendance and payroll processes, including attendance tracking, review of punches and time records, payroll reconciliation, labor allocation verification, reporting, and resolution or escalation of discrepancies as appropriate.
• Maintains accurate and compliant employee records, including personnel and medical files, licensure and certification documentation, and vaccination and training records, in accordance with regulatory requirements and company policies.
• Tracks and follows up on required training, continuing education, licenses, and certifications to ensure ongoing compliance and timely renewal.
• Generates and reviews workforce, payroll, and time and attendance reports, escalating concerns as needed.
• Maintains inventory of uniforms, onboarding materials, and operational supplies.
• Provides day‑to‑day administrative and operational support to Flex Force staff and leadership.
• Other duties and tasks as assigned.

Qualifications

Education: None Required

Experience: 1-3 years

Licenses and Certifications

Highschool Diploma/DED preferred

Physical Requirements

Sitting, standing, bending, reaching, stretching, stooping, walking, and moving intermittently during working hours. Must be able to lift at least 20 lbs. Must be able to maintain verbal and written communication with co‑workers, supervisors, residents, family members, visitors, vendors, and all business associates outside of the health campus.

Location

US-KY-Louisville
Trilogy Health Services
303 N. Hurstbourne Parkway
Louisville, KY

Equal Employment Opportunity Statement

As one of Fortune’s Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor’s Top 100 Best Companies to Work, Trilogy is proud to be an equal opportunity employer committed to helping you reach your full potential and to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. FOR THIS TYPE OF EMPLOYMENT STATE LAW REQUIRES A CRIMINAL RECORD CHECK AS A CONDITION OF EMPLOYMENT.