Trilogy Flex Force Scheduler

Trilogy Health Services, LLC; Kentucky; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salaries and weekly pay

401(k) Company Match

Mental Health Support Program

Student Loan Repayment and Tuition Re

Health, vision, dental & life insuranc

First time homebuyers’ program

HSA/FSA

Job summary

Trilogy Health Services in Louisville, KY is seeking a Trilogy Flex Force Scheduler to manage onboarding, scheduling, payroll, and compliance for Flex Force staff. You will ensure timely, accurate processes and provide frontline support to employees and partners.

The role emphasizes coordination of orientation, scheduling across shifts, and maintenance of compliant records while collaborating with the Flex Force Manager on engagement initiatives and ongoing training requirements.

Qualifications

• 1-3 years of experience in scheduling, onboarding, or healthcare admin.
• Strong organizational and time-management skills.
• Excellent communication and attention to detail.

Responsibilities

• Executes onboarding, scheduling, payroll, and attendance tasks for Flex Force employees.
• Coordinates orientation schedules, system access, and onboarding materials.
• Maintains employee records and payroll processes with accuracy.
• Generates reports and supports leadership with scheduling and payroll reconciliation.

Education

Highschool Diploma/DED

Job description

JOIN TEAM TRILOGY

Weekly pay, health and dental after your first month, student loan repayment, a competitive 401(k) match, and more! Make a living while you make a difference at Trilogy Health Services – a senior living provider with the continuous goal of being the Best Healthcare Company in The Midwest.

POSITION OVERVIEW

The Trilogy Flex Force Scheduler is responsible for the consistent and accurate execution of workforce operations, including onboarding, scheduling, payroll, compliance, and employee support. This role ensures all processes are completed on time, aligned with company standards, and deliver a high-quality experience for Flex Force employees and operational partners.

• Executes the Trilogy Way Onboarding process, ensuring a seamless, organized, and welcoming new hire experience.
• Coordinates orientation schedules, assignments, system access, and required onboarding materials.
• Provides hands-on support to employees using onboarding and scheduling tools (e.g., SmartLinx Go).
• Serves as a frontline resource for employee questions, ensuring timely and accurate resolution.
• Collaborates with the Trilogy Flex Force Manager to support employee engagement initiatives, including recognition programs, events, and surveys.
• Administers workforce scheduling activities, including shift assignments, accommodations, PTO requests, holiday rotations, shift trades, schedule monitoring, and communication of schedule changes to ensure appropriate staffing levels and fulfillment of required weekly hours.
• Administers time and attendance and payroll processes, including attendance tracking, review of punches and time records, payroll reconciliation, labor allocation verification, reporting, and resolution or escalation of discrepancies as appropriate.
• Maintains accurate and compliant employee records, including personnel and medical files, licensure and certification documentation, and vaccination and training records, in accordance with regulatory requirements and company policies.
• Tracks and follows up on required training, continuing education, licenses, and certifications to ensure ongoing compliance and timely renewal.
• Generates and reviews workforce, payroll, and time and attendance reports, escalating concerns as needed.
• Maintains inventory of uniforms, onboarding materials, and operational supplies.
• Provides day-to-day administrative and operational support to Flex Force staff and leadership.
• Other duties and tasks as assigned.
• Travel: Yes: 25%

Qualifications

• 1-3 years of experience

Licenses and Certifications

• Highschool Diploma/DED preferred

LOCATION

US-KY-Louisville

Trilogy Health Services

303 N. Hurstbourne Parkway

Louisville

KY

BENEFITS

• Competitive salaries and weekly pay
• 401(k) Company Match
• Mental Health Support Program
• Student Loan Repayment and Tuition Reimbursement
• Health, vision, dental & life insurance kick in on the first of the month after your start date
• First time homebuyers’ program
• HSA/FSAAnd so much more!

LIFE AT TRILOGY

Whether you’re looking for a new chapter, a change of pace, or a helping hand, Trilogy is committed to being the best place that you’ve ever belonged.

Six months of training, orientation and fun!

We believe in setting our employees up for success. That’s why your first six months are referred to as your “blue-badge” period – a time where you are encouraged to ask questions, ask for help when needed, and familiarize yourself with the company culture. Even when your blue badge period ends, you can rest assured that the Trilogy team will always have your back.

ABOUT TRILOGY HEALTH SERVICES

As one of Fortune’s Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor’s Top 100 Best Companies to Work, Trilogy is proud to be an equal opportunity employer committed to helping you reach your full potential and to diversity and inclusion in the workplace.

We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

FOR THIS TYPE OF EMPLOYMENT STATE LAW REQUIRES A CRIMINAL RECORD CHECK AS A CONDITION OF EMPLOYMENT.