Scheduling Coordinator (caregiver)

Trilogy Health Services, LLC; La Grange (KY); On-site; USD 2,066,000 - 2,893,000; Full time

Benefits offered by this job

Medical, Dental, Vision Coverage

Weekly pay and quarterly increases

HSA with company match

Job summary

Trilogy Health Services in La Grange, Kentucky is seeking a Scheduling Coordinator to plan and direct the nursing service department's master schedule. You will align staffing with policy, census needs, and budget while coordinating PTO, holidays, and shift trades.

The role also involves onboarding new staff, maintaining time and attendance, and providing caregiver support in Assisted Living and AL Memory Care as needed.

Qualifications

• High School Diploma or GED/HSE required.
• CPR certification required.

Responsibilities

• Create the four-week Master schedule and post per policy.
• Adjust staffing based on budget, census, and leave.
• Manage PTO requests, holiday rotations, and shift trades.
• Generate postings and scheduling documents.
• Manage nursing hours and staff ratio to census.
• Oversee Time and Attendance and attendance incentives.
• Utilize SmartLinx for posting, filling shifts, and messaging.
• Meet new employees to review schedules and onboarding needs.
• Provide direct patient care as needed in Assisted Living and AL Memory Care.

Skills

Scheduling experience

Time management

Communication

Education

High School Diploma or GED

Tools

SmartLinx

Job description

JOIN TEAM TRILOGY

At Trilogy, you’ll experience a caring, supportive community that values each team member. We prioritize meaningful relationships, genuine teamwork, and continuous growth. With the stability of long-term care, competitive pay, and exceptional benefits, Trilogy offers a work environment where you’re supported, appreciated, and empowered to thrive in your career. If you're ready to join a team committed to your success, Trilogy is where you belong and thrive!

POSITION OVERVIEW

Assists the Director of Nursing (DON) to plan, develop, organize, implement, evaluate, and direct the schedule for all nursing service department employees. Schedule nursing employees in accordance with current rules, regulations, and guidelines that govern the health center as well as meeting customer service needs.

KEY RESPONSIBILITIES

• Creates the campus’ four (4) week Master set schedule and posts schedule in accordance with the Campus Hourly Scheduling policy.
• Makes staffing adjustments as needed according to budgetary constraints, census fluctuations, calls-offs, and pre-planned leave.
• Manages, supports, and coordinates employees' PTO requests, holiday rotations, and shift trades.
• Generates all required postings such as BIPA, daily assignment sheets, and monthly schedules.
• Manages nursing hours (PPD) and proper staff ratio to census.
• Manages Time and Attendance, including Attendance points, buy-backs, and shift pick up incentives.
• Utilizes Smartlinx’s functionality; including posting open shifts, filling open shifts, and employee messaging.
• Meets each new employee to review their schedule, ask what needs they have, and ensure a smooth onboarding experience.
• Provide direct patient care as needed in Assisted Living and AL Memory Care as a caregiver.

QUALIFICATIONS

• High School Diploma or GED/HSE preferre
• Previous scheduling experience preferred
• CPR certification

LOCATION

US-KY-La Grange

The Springs at Oldham Reserve

2000 East Peak Road

La Grange

KY

BENEFITS

• Medical, Dental, Vision Coverage – Includes free Virtual Doctor Visits, with coverage starting in your first 30 days.
• Get Paid Weekly + Quarterly Increases – Enjoy weekly pay and regular quarterly wage increases.
• Spending & Retirement Accounts – HSA with company match, Dependent Care, LSA, and 401(k) with company match.
• PTO + Paid Parental Leave – Paid time off and fully paid parental leave for new parents.
• Inclusive Care – No-cost LGBTQIA+ support and gender-affirming care coordination.
• Tuition & Student Loan Assistance – Financial support for education, certifications, and student loan repayment.

ABOUT TRILOGY HEALTH SERVICES

Since our founding in 1997, Trilogy has been dedicated to making long-term care better for our residents and more rewarding for our team members. We’re proud to be recognized as one of Fortune’s Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor’s Top 100 Best Companies to Work. At Trilogy, we embrace who you are, help you achieve your full potential, and make working hard feel fulfilling. As an equal opportunity employer, we are committed to diversity and inclusion, and we prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

NOTICE TO ALL APPLICANTS (WI, IN, OH, MI & KY): for this type of employment, state law requires a criminal record check as a condition of employment.