Trial Division Administrative Specialist

DISTRICT ATTORNEY-MANHATTAN; New York (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

The New York County District Attorney's Office (DANY) seeks an Assistant Bureau Secretary for the Trial Division in Manhattan. You will provide skilled secretarial and administrative support to Assistant District Attorneys and staff, manage reception, and handle clerical tasks with accuracy and discretion.

Responsibilities include greeting witnesses, answering calls, handling messages, maintaining petty cash, and assisting with case tasks such as searching databases and reviewing videos.

Qualifications

• High school diploma and 3 years of administrative or relevant experience.
• Bachelor’s degree can substitute years of experience.
• Bilingual Spanish preferred.

Responsibilities

• Manage reception and related clerical tasks.
• Greet witnesses and visitors, notify staff of arrivals.
• Answer bureau telephones and relay messages promptly.
• Maintain petty cash and assist ADAs with case tasks.
• Back-up to Bureau Secretary and cover scheduling as needed.
• Maintain bureau equipment and support operations.

Skills

Bilingual Spanish

Interpersonal skills

Organizational skills

Communication skills

Microsoft Office

Proficiency with proprietary apps

Team player

Detail oriented

Education

High school diploma + 3 years admin experience

College degree preferred

Tools

Microsoft Office

In-house software

Job description

The New York County District Attorney's Office (DANY) seeks an Assistant Bureau Secretary for the Trial Division in Manhattan. You will provide skilled secretarial and administrative support to Assistant District Attorneys and staff, manage reception, and handle clerical tasks with accuracy and discretion.

Responsibilities include greeting witnesses, answering calls, handling messages, maintaining petty cash, and assisting with case tasks such as searching databases and reviewing videos.