Executive Assistant

City of New York; New York (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

The District Attorney’s Office, Manhattan, seeks an Executive Assistant to provide high-level administrative and scheduling support to the District Attorney and Executive staff. This role requires exceptional judgment, discretion, and professionalism in handling confidential information in a fast-paced environment.

Responsibilities include managing complex calendars, preparing briefing materials, handling communications, coordinating HR/logistics for interviews and events, and supporting travel

Qualifications

• Bachelor’s degree from an accredited college or university and 1 year of full-time administrative support.
• Level 2–7 require 2–7 years of progressive administrative/executive support experience.
• Levels 3–7 prefer experience with executive operations and complex calendaring.
• Discretion, confidentiality, and professional judgment are essential.
• Ability to follow policies, procedures, and guidelines with accuracy.

Responsibilities

• Manage scheduling for the District Attorney and Executive staff, including calendar adjustments and meeting coordination.
• Prepare briefing materials and ensure alignment with the DA’s schedule.
• Monitor emails, route inquiries, and draft/distribute communications.
• Oversee executive administrative processes and coordination of HR/legal logistics.
• Coordinate travel, notarizations, reimbursements, and related administrative tasks.

Skills

Diction

Telephone skills

Written comms

Verbal comms

Org. skills

Multitasking

Attention to detail

Punctuality

Team player

Interpersonal skills

Education

Bachelor’s degree

Tools

Microsoft Word

Excel

Access

Job description

The New York County District Attorney's Office (DANY) has an opening for an Executive Assistant to the District Attorney. The Executive Assistant provides high-level administrative, operational, and scheduling support to the District Attorney and Executive staff. This role operates at the center of a fast-moving, high-profile environment and requires exceptional judgment, discretion, and professionalism. The Executive Assistant will routinely handle confidential, sensitive, and privileged information while managing complex priorities, coordinating communications, and ensuring the seamless execution of executive-level operations. EXECUTIVE ASSISTANT TO DANY - 06949

Responsibilities include but are not limited to

• Manage all internal and external scheduling for the District Attorney and Executive staff, including real-time calendar adjustments and meeting coordination.
• Maintain daily and weekly briefing materials (including digital/PDF versions) and ensure alignment with the DA’s schedule.
• Monitor and triage incoming emails, respond to inquiries, route communications, and draft/distribute officewide and alumni communications.
• Oversee executive administrative processes.
• Coordinate HR and legal logistics for interviews, retirements, swearing-ins, and related personnel events, including compliance tasks such as COIB records.
• Support administrative procedures including notarizations, scheduling wires, travel arrangements, and reimbursements for the District Attorney and Executive staff.
• Provide front desk coverage, manage meeting logistics and hospitality needs, and oversee the Executive Conference Room schedule.
• Maintain office supplies and support general office operations.
• Reconcile the calendar daily, conduct periodic and quarterly calendar audits, and manage the executive vacation schedule with monthly reminders, reports and record keeping.
• Support ongoing administrative, operational, and special projects assigned by the District Attorney and Executive staff.

Preferred Requirements/Skills

• Excellent diction and telephone skills.
• Excellent written and verbal interpersonal, organizational, and communication skills.
• Must be able to perform under pressure in a fast-paced environment; able to multi-task and meet deadlines.
• Must be extremely detail-oriented, self-motivated, highly organized, resourceful, and reliable.
• Proficient in Microsoft Word, Excel and Access.
• Ability to follow directions and apply proper policies, procedures and guidelines.
• Dependable team player who works collaboratively and cooperatively with staff in a team-oriented environment.
• Ability to interact with all levels of staff and witnesses.
• Excellent attendance and punctuality a must.
• Ability to work with frequent interruptions and adapt to changes in workflow.

Hours/Shift

• Monday to Friday from 9:00 AM – 5:00 PM.

Additional Information

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least one (1) year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
• Please note: this is a non-unionized position.
• Authorization to work in the United States is required for this position.

Minimum Qualifications

Level 1 – Bachelor’s degree from an accredited college or university; and One (1) year of full-time administrative, executive support, office operations, or related experience.

Level 2 – Bachelor’s degree from an accredited college or university; and Two (2) years of full-time administrative, executive support, office operations, or related experience.

Level 3 – Bachelor’s degree from an accredited college or university; and Three (3) years of progressively responsible administrative, executive support, office operations, or related experience.

Level 4 – Bachelor’s degree from an accredited college or university; and Four (4) years of progressively responsible executive administrative, office operations, or related experience.

Level 5 – Bachelor’s degree from an accredited college or university; and Five (5) years of progressively responsible executive support, administrative operations, or related experience.

Level 6 – Bachelor’s degree from an accredited college or university; and Six (6) years of progressively responsible executive administrative, operations, or related experience.

Level 7 – Bachelor’s degree from an accredited college or university; and Seven (7) years of progressively responsible executive support, administrative management, operations, or related experience.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

• City Residency is not required for this position.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.