Assistant Bureau Secretary

Manhattan District Attorney; New York (NY); On-site; USD 46,566 - 48,571; Full time

Job summary

The New York County District Attorney's Office is hiring an Assistant Bureau Secretary in the Trial Division to provide high-level secretarial and administrative support to Assistant District Attorneys and professional staff.

This role manages reception, answers phones, handles messages, maintains petty cash, assists with case tasks, and backs up the Bureau Secretary; requires a HS diploma and 3–4 years of administrative experience, with proficiency in Microsoft Office and strong organizational

Qualifications

• High School diploma or equivalent with 3–4 years of administrative or relevant experience.
• Excellent interpersonal, organizational, and communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and ability to learn in-house applications.

Responsibilities

• Manage reception and all clerical/secretarial tasks.
• Greet witnesses and visitors; notify staff of arrivals.
• Answer bureau telephones; take and deliver accurate messages promptly.

Skills

Microsoft Office

Interpersonal skills

Organizational skills

Communication skills

Attention to detail

Education

High School diploma

Job description

Salary Range:$46,566 - $48,571

Job Description:

The New York County District Attorney's Office (DANY) has an immediate opening for anAssistant Bureau Secretary in the Trial Division. The Trial Division is responsible for the investigation and prosecution of crimes committed in Manhattan. In this position, the Assistant Bureau Secretary is responsible for providing highly skilled secretarial and administrative support to Assistant District Attorneys and Professional Staff.

Responsibilities include but are not limited to:

• Primarily responsible for managing reception and all associated clerical and secretarial tasks.
• Greets witnesses and visitors and notifies appropriate staff of their arrival.
• Answers bureau telephones, takes and delivers accurate messages promptly.
• Maintains petty cash.
• Assists ADAs in case related tasks including but not limited to searching legal databases, listening to audio calls, and watching body worn camera videos.
• Ser ves as a back-up to the Bureau Secretary as needed, including but not limited to last minute schedule changes and coverage resolution.
• Maintains all bureau equipment.
• Performs related duties as assigned. Work with bureau supervisors to ensure efficient management of bureau operations.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

• Level 1 – High School degree and 3 years of administrative or relevant experience
• Level 2 – High School degree and 4 years of administrative or relevant experience

*Bachelor’s degree can be substituted for years of experience. *

Preferred Requirements/Skills:

• Excellent interpersonal, organizational, and communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to learn in-house proprietary applications.
• Ability to follow directions, work independently, and manage assignments.
• Ability to work with frequent interruptions and adapt to changes in workflow.
• Strong attention to detail and follow-up.
• Dependable team player who works collaboratively and cooperatively with Office staff.
• Able to maintain a positive attitude to set the tone for a professional office environment.
• Ability to interact with all levels of staff and witnesses.

Hours/Shift

• Monday through Friday, from 9:30 am to 5:30 pm.

Additional Information:

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
• Looking for candidates that could commit to one (1) year to the hiring unit.
• Authorization to work in the United States is required for this position.
• High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
• Education and/or experience which is equivalent to "1" above.

Public Svc Loan Forgiveness:

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement:

• City Residency is not required for this position.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

About Us

The New York County District Attorney's Office serves and protects the People of New York through the fair administration of justice, without fear or favor. The Office's Professional Staff perform a variety of key functions, including supporting the Trial Division, Investigation Division, Special Victims Division, Pathways to Public Safety Division, and Appeals Division, which handles all the Office's matters in state and federal appellate courts.

Professional Staff members perform a variety of key functions for the Office, including supporting the five Divisions, as well as other prosecution support and office functions. Our Professional Staff receive a competitive salary and a generous benefits package, as well as unparalleled opportunities for professional development.

The New York County District Attorney's Office is an Equal Opportunity Employer, committed to recruiting and retaining a diverse and culturally responsive workforce. Given the diverse nature of our community, the ability to work with people of different backgrounds is critical. The Office seeks to have a staff that reflects the diversity of the community that we serve. To that end, all applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.

About the Team

The Professional Staff Recruitment Team at DANY supports the Office's initiatives to have a staff that reflects the diversity of the community that we serve. We seek employees that are interested in a career in the public sector and will support the Office's initiative of delivering One Standard of Justice for All.

For questions or inquiries, please contact [e-mail].

Job Info

• Job Identification 3313
• Job Category Secretary
• Posting Date 07/21/2026, 06:13 PM
• Degree Level High School Graduate
• Job Schedule Full time
• Locations 1 Hogan Place, New York, New York, 10013, US