Assistant Bureau Secretary

DISTRICT ATTORNEY-MANHATTAN; New York (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

The New York County District Attorney's Office (DANY) seeks an Assistant Bureau Secretary for the Trial Division in Manhattan. You will provide skilled secretarial and administrative support to Assistant District Attorneys and staff, manage reception, and handle clerical tasks with accuracy and discretion.

Responsibilities include greeting witnesses, answering calls, handling messages, maintaining petty cash, and assisting with case tasks such as searching databases and reviewing videos.

Qualifications

• High school diploma and 3 years of administrative or relevant experience.
• Bachelor’s degree can substitute years of experience.
• Bilingual Spanish preferred.

Responsibilities

• Manage reception and related clerical tasks.
• Greet witnesses and visitors, notify staff of arrivals.
• Answer bureau telephones and relay messages promptly.
• Maintain petty cash and assist ADAs with case tasks.
• Back-up to Bureau Secretary and cover scheduling as needed.
• Maintain bureau equipment and support operations.

Skills

Bilingual Spanish

Interpersonal skills

Organizational skills

Communication skills

Microsoft Office

Proficiency with proprietary apps

Team player

Detail oriented

Education

High school diploma + 3 years admin experience

College degree preferred

Tools

Microsoft Office

In-house software

Job description

The New York County District Attorney's Office (DANY) has an immediate opening for an Assistant Bureau Secretary in the Trial Division. The Trial Division is responsible for the investigation and prosecution of crimes committed in Manhattan. In this position, the Assistant Bureau Secretary is responsible for providing highly skilled secretarial and administrative support to Assistant District Attorneys and Professional Staff.

Responsibilities include but are not limited to:

• Primarily responsible for managing reception and all associated clerical and secretarial tasks.
• Greets witnesses and visitors and notifies appropriate staff of their arrival.
• Answers bureau telephones, takes and delivers accurate messages promptly.
• Maintains petty cash.
• Assists ADAs in case related tasks including but not limited to searching legal databases, listening to audio calls, and watching body worn camera videos.
• Serves as a back-up to the Bureau Secretary as needed, including but not limited to last minute schedule changes and coverage resolution.
• Maintains all bureau equipment.
• Performs related duties as assigned. Work with bureau supervisors to ensure efficient management of bureau operations.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

• Level 1 – High School degree and 3 years of administrative or relevant experience
• Level 2 – High School degree and 4 years of administrative or relevant experience

*Bachelor’s degree can be substituted for years of experience. *

Preferred Requirements/Skills:

• College degree preferred.
• Bilingual Spanish preferred.
• Excellent interpersonal, organizational, and communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to learn in-house proprietary applications.
• Ability to follow directions, work independently, and manage assignments.
• Ability to work with frequent interruptions and adapt to changes in workflow.
• Strong attention to detail and follow-up.
• Dependable team player who works collaboratively and cooperatively with Office staff.
• Able to maintain a positive attitude to set the tone for a professional office environment.
• Ability to interact with all levels of staff and witnesses.

COMMUNITY ASSOCIATE - 56057

Hours/Shift

• Monday through Friday, from 9:30 am to 5:30 pm.

Additional Information:

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
• Looking for candidates that could commit to one (1) year to the hiring unit.
• Authorization to work in the United States is required for this position.

Minimum Qualifications

Qualification Requirements 1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or 2. Education and/or experience which is equivalent to "1" above.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

City Residency is not required for this position

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.