Treasurer

Black Point Beach Club Assoc; East Lyme (CT); On-site; USD 12,000 - 22,000; Part time

Job summary

Black Point Beach Club Association in Niantic, CT is seeking a part-time Treasurer to manage budgets, monthly financials, banking relations, accounts payable, and year-end reporting. The position averages 25–30 hours per month with seasonal spikes from April to August.

Responsibilities include preparing 1099s, payroll coordination, statutory reporting with an outside firm, and presenting financial updates to the Board of Governors at monthly meetings.

Qualifications

• Proficiency with QuickBooks and Excel; familiarity with GAAP and financial statements.
• Experience with journal entries, trial balance, and chart of accounts.
• Ability to prepare 1099s and payroll-related reporting.
• Strong attention to detail and accuracy.

Responsibilities

• Prepare annual budgets and monthly financial reports.
• Manage banking relationships and accounts payable.
• Prepare 1099s and payroll reports.
• Attend monthly Board meetings to present updates on accounting results.
• Close books at year end and coordinate with outside accounting firm.

Skills

Budgeting

Financial analysis

Communication

Attention to detail

Leadership

Tools

QuickBooks

Excel

Job description

Free Time – Accounting Expertise – Earn Extra Spending Money -Black Point Beach Club Association Needs You!

Job Posting – Treasurer (part-time)

Niantic, CT

The Black Point Beach Club Association is seeking candidates for the position of Treasurer.

This is a year-round part-time position and duties include but are not limited to preparation of annual budgets and monthly financial reports; managing banking relationships; processing accounts payable; recording various revenue and tax receipts; and attending monthly meetings to present a brief update to the Board of Governors on accounting results versus budget. Further responsibilities include preparation of vendor 1099s, coordination and preparation of payroll, year-end reporting, relevant statutory reporting with outside accounting firm, and responding to Board or Association financial inquiries.

The candidate should be proficient in Quick Books and Excel and familiar with the Generally Accepted Accounting Principles, including journal entries, trial balance, chart of accounts and preparing 1099’s. The hours average 25-30 per month with seasonality requiring more time in April – August versus off season months. Ability to identify and implement process improvements and reporting enhancements desired.

Treasurer - Detailed Job Description/Duties

• Organize the annual budget meeting(s) to present and discuss details for the proposed annual budget, process adjustments and finalize detailed budgets including revenues, expenses, capital projects, reserves, recreation program, etc.
• Attend annual meetings to present proposed budgets for Board of Governors and Association Member approval.
• Record revenue and tax receipts provided by the Tax Collector; maintain records in balance with Tax Collector’s records.
• Generate monthly financial statements, including the recreation program and capital reserve.
• Prepare for and attend monthly Board meetings to present financial statements and results.
• Monthly reconciliation of bank accounts, manage CD renewals with Finance Committee.
• Close books at the end of fiscal year and prepare files for the new year.
• Prepare books & records, including trial balance, general ledger, budget vs. actual report, and detailed tax collection records provided by Tax Collector for use by the independent accountant in preparing the annual Compilation Report. Review draft Compilation Report and present to the Board of Governors.
• Propose and implement process improvements to make Treasury duties increasingly efficient, including software, methods, reporting.
• Prepare annual 1099s and reports as required to IRS & State of Connecticut.
• Attend Club Counselors’ orientation to review payroll process.
• Prepare Workers Compensation payroll report for insurance audit in July.
• Support various insurance inquiries and responses as needed.
• Prepare responses to the Town of East Lyme Assessor’s Office inquiries.
• Prepare employee payroll monthly.
• Prepare Recreation Program payroll for 7 weeks in summer.
• Prepare Beach Patrol payroll for 10 weeks in summer.
• Process journal entries with detailed tax withholding for all paychecks.
• Prepare/Process approximately three hundred checks or EFT transfers annually for vendors, payroll, etc.
• Manage banking relationships, signature authorities, all bank deposits, including clubhouse rentals and monthly zoning application receipts, etc. as directed by the Finance Committee and/or Board of Governors.
• Work with Recreation Program Director(s) re: personnel and budget expenses.
• Work with Association Manager re: Beach Patrol personnel and budget expenses.
• Respond to various inquiries from members of the Board of Governors
• Other relevant duties as required in ordinary course.