Fianace Associate - A/P

YMCA Cape Cod; Hyannis (MA); On-site; USD 42,000 - 56,000; Full time

Job summary

YMCA Cape Cod is seeking an Administrative Support role within the Finance Department in Hyannis. You will handle accounts payable and receivable tasks, support cash deposits, and assist with year-end procedures in a nonprofit setting.

The role requires data entry, spreadsheet proficiency, and familiarity with general ledger concepts. Strong organizational skills and the ability to manage multiple tasks are essential for success.

Qualifications

• Two years of bookkeeping experience or equivalent data-entry background.
• Working knowledge of spreadsheets and data entry.
• Knowledge of general ledger and accounting functions preferred.
• Proficient with standard business software including Excel, Word, Outlook; experience with Bill.com.
• Able to manage multiple tasks efficiently.

Responsibilities

• Process and audit accounts payable with timely payments and accurate coding.
• Monitor accounts payable and vendor statements; resolve discrepancies.
• Manage Daxko Operating and Daxko Accounting daily transactions and alignment with invoices.
• Process daily cash deposits and assist with month-end closings and coding inquiries.
• Perform miscellaneous duties and support program registration/recordkeeping.

Skills

Data entry

Spreadsheets

Multi-tasking

Microsoft Office

Education

Associate degree in business administration

Tools

Bill.com

Daxko Operating

Daxko Accounting

Job description

This position supports the work of the YMCA Cape Cod, a leading nonprofit, charitable organization committed to strengthening our community through youth development, healthy living & social responsibility.

Provides Administrative Support To The Finance Department. OUR CULTURE

Our mission & core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose & intentionality every day. We are welcoming: we are open to all. We are a place where you can belong & become. We are genuine: we value you & embrace your individuality. We are hopeful: we believe in you & your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger.

Community Stronger Beginning With You. ESSENTIAL JOB FUNCTIONS ACCOUNTS

• PAYABLE Tracks, audits, processes, & issues timely payments of accounts payables.
• Monitors accounts payable database for accuracy.
• Ensures vendor invoices are accurately coded per the internal chart of accounts & allocated to branches/departments/locations appropriately.
• Works with vendors & staff to resolve discrepancies.
• Reviews vendor statements for past due invoices & works with vendors to keep accounts current.
• Coordinates & processes accounts payable check runs upon approval.
• Files appropriate documentation & maintains accounts payable files.
• Maintains preferred vendor files, tracks vendor agreements, & ensures up-to-date recordkeeping of W-9s & insurance liability documentation.
• Assists Controller with preparation of annual 1099s & other annual audit documentation.
• Serves as additional resource for program registration & recordkeeping as needed.

ACCOUNTS RECEIVABLE

• Manages Daxko Operating & Daxko Accounting on a daily basis, ensuring flow-through of transactions between the systems.
• Matches payments received to invoices, applies to customer accounts & resolves discrepancies.
• Monitors aged receivables & follows up with customers as needed.

Daily/Monthly Deposit Activity - Processes daily cash deposits & checks received at the Association (corporate) office. Ensures proper assignment of cash receipts to appropriate staff & assists in coding inquiries & coordination of month-end closing processes.

ADDITIONAL JOB FUNCTIONS (LESS THAN 10% OF THE TIME)

• Completes special projects as needed.
• Generates database reports as assigned.
• Attends staff meetings & trainings.
• Follows all YMCA policies, rules, regulations & procedures, including emergency & safety procedures.
• Completes other duties as assigned.

LEVEL OF RESPONSIBILITY & ACCOUNTABILITY: An individual contributor who directly Serves Members &/or Program Participants.

LEADERSHIP COMPETENCIES

• Collaboration: Creates sustainable relationships within the Y & with other organizations in service to the community
• Communication & Influence: Listens & expresses self effectively & in a way that engages, inspires, & builds commitment to the Y?s cause
• Fiscal Management: Manages the Y?s resources responsibly & sustains the Y?s nonprofit business model
• Functional Expertise: Executes superior technical skills for the role

MINIMUM JOB REQUIREMENTS: Education & Experience

• Associated degree in business administration or relevant work experience of two years of bookkeeping experience.
• Experience in data entry with working knowledge of spreadsheets.
• Knowledge of general ledger & Accounting Functions Preferred.
• Proficient In All Standard Business software, excel, word, outlook, Bill.com, business math, & data entry;
• Microsoft Office Preferred. Experience In Managing Multiple Tasks effectively & efficiently.

See complete job description when applying.