Accounting and Payroll Specialist

The Briar Club; Houston (TX); On-site; USD 33,062 - 38,572; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

401-K Retirement Plan

Paid Vacation

Employee Assistance Program (EAP)

Job summary

A private club in Houston is seeking an Accounting Administrator to manage payroll activities, ensuring accuracy and compliance with regulations. This full-time role requires a minimum of a high school diploma and experience in accounting and payroll. Candidates should possess strong analytical and interpersonal skills, and proficiency in Excel. The position offers a competitive hourly wage of $24 to $28, with additional benefits, in an office environment.

Qualifications

• Demonstrated sense of ownership and accountability.
• Strong analytical skills to interpret data.
• Excellent attention to detail in payroll processing.

Responsibilities

• Process bi-weekly payroll and maintain employee records.
• Audit employee timesheets for accuracy.
• Reconcile payroll results to the general ledger.

Skills

Analytical skills

Attention to detail

Interpersonal skills

Proficiency in Excel

Communication skills

Ability to work independently

Education

High School diploma or GED

Some college and hospitality experience preferred

Tools

Microsoft Office

Accounting software

Job description

This position has no supervisory responsibilities. Hourly Non-Exempt.

Job Summary

The Accounting Administrator will process bi‑weekly payroll and maintain employee time records, assist with internal and external audits, and perform ad‑hoc projects as assigned.

Essential Functions

• Review and verify information entered by Human Resources to ensure accurate and timely payroll processing, identifying and correcting discrepancies before payroll runs.
• Audit and validate employee timesheets; process bi‑weekly payroll emphasizing accuracy, completeness, and accountability.
• Calculate and process commission payments, ensuring supporting documentation is complete.
• Ensure proper setup and processing of payroll deductions, including taxes, benefits, and withholdings; proactively identify unusual changes or variances.
• Reconcile payroll results to the general ledger and adjust as needed, clearly explaining variances to leadership.
• Prepare, upload, and post payroll journal entries to the club’s accounting software.
• Issue or reissue physical checks or direct deposits due to adjustments or final pay requirements.
• Maintain compliance with federal, state, and local payroll laws and regulations; seek clarification when guidance is ambiguous.
• Handle all payroll and employee data with strict confidentiality and integrity.
• Serve as the point of contact for employee payroll inquiries, providing accurate and timely explanations.
• Gather documentation and complete reconciliations required for internal and external audits.
• Actively monitor trends between payroll periods and report observations that may impact labor cost or financial reporting.
• Perform other related duties as assigned by the Controller or CFO.

Additional Duties

• Record completed capital assets to the fixed asset listing monthly and consult with the CFO on useful life assignments.
• Run the monthly depreciation report in Asset Keeper and post the related journal entry in Club Essentials.
• Record monthly capitalization entries to move assets from WIP to fixed assets.
• Reconcile WIP and fixed asset accounts monthly, identifying and resolving discrepancies independently when possible.
• Prepare monthly payroll variance explanations, demonstrating understanding and communication of period‑to‑period changes.
• Support financial leadership by answering critical questions about payroll activity, data trends, timing differences, or unusual fluctuations using system data and analytical reasoning.

Benefits and Incentives Offered (waiting period applies)

• Medical, Dental and Vision Insurance
• Flexible Spending Account (FSA) and Health Savings Account (HAS)
• Voluntary Pet Insurance
• Employee Assistance Program (EAP)
• BenefitHub Perk Program
• Paid Maternity Leave
• 401‑K Retirement Plan
• Free Life Insurance
• Voluntary Short‑Term Disability
• Voluntary Life Insurance
• Paid Vacation
• Paid Sick Days (5)
• Paid Major Holidays (6)
• Paid Bereavement Days (3)
• Paid Jury Duty
• Leadership Awards (mid‑level managers & supervisors)
• Daily Complimentary Meals
• Employee Referral Program ($200)
• Scholarship Program
• Holiday/Christmas Bonus
• Employee of the Month
• Summer and Holiday Parties
• Recognition Awards
• Tenure Awards
• Birthday Meals
• Gift Card Program (Birthday & Anniversary)

Requirements

Required Skills/Abilities

• Demonstrated sense of ownership, accountability, and follow‑through in all responsibilities.
• Strong analytical skills with the ability to interpret data, identify patterns, and explain changes between periods.
• Ability to answer critical questions using data, logic, and supporting documentation.
• Excellent attention to detail while understanding how payroll impacts financial statements.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office, especially Excel, and quick to learn payroll and accounting systems.
• High integrity and discretion when handling confidential information.
• Effective verbal and written communication skills; ability to communicate explanations clearly and professionally.
• Ability to work independently and collaboratively in a team environment.
• Highly dependable, self‑motivated, and able to manage multiple priorities while meeting deadlines.
• Ability to understand and follow written and verbal instructions accurately.
• Ability to work under pressure and meet deadlines.

Education and Experience

• Minimum High School diploma or GED.
• Some college and hospitality experience preferred.
• Two years of experience in accounting or bookkeeping with at least six months of experience in payroll preferred.

Position Type/Expected Hours of Work

• This is a full‑time position of at least 40 hours per week.
• Days and hours of work are regularly Monday through Friday, from 9:00 a.m. to 5:30 p.m. with a 30‑minute lunch break.

Compensation

• $24 to $28 hourly, depending on experience, job knowledge, and performance.

Working Conditions

• Office setting, sedentary work.

Physical Job Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear, stand, walk, use hands to finger, handle or feel, and reach with hands and arms. Prolonged periods sitting at a desk and working on a computer. The employee is occasionally required to climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift or move 10‑15 pounds and occasionally lift or move up to 22‑25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, ability to adjust focus and independent mobility throughout the property.