Accounting Clerk I (Part-time 25 hours/week)

Town of Greenwich, C; Greenwich (CT); On-site; USD 38,000 - 58,000; Full time

Job summary

Town of Greenwich is seeking a clerical accounting assistant to perform routine posting, calculation and verification procedures to maintain financial records. This role reports to the Division Head or supervisor and requires accuracy in cash handling and payroll tasks.

Education-wise, a high school diploma and two years in a financial or payroll environment are needed, with college credit substitution allowed. The position emphasizes confidentiality and reliability in a municipal setting.

Qualifications

• High School Diploma with two years of financial/payroll experience or equivalent.
• College courses may substitute for up to one year with 30 credits in related coursework.
• Knowledge of bookkeeping, payroll, and budgetary accounting practices.
• Proficient with PC word processing and spreadsheet software.

Responsibilities

• Collects and handles cash related to department transactions and deposits funds.
• Inputs transactions, verifies payments and balances receipts; resolves discrepancies.
• Classifies transactions to accounts; posts disbursements and reconciles bank statements.
• Maintains filing system; prepares monthly, quarterly and annual statements and reports.
• Responds to inquiries from the public; handles complaints with courtesy and tact.
• Maintains payroll records and employee files; ensures time and leave records.
• Performs related work as assigned.

Skills

Bookkeeping and payroll

Cash handling

Reconciliation

Data entry accuracy

Customer service

Office software

Confidentiality

Education

High School Diploma

Accounting/Finance coursework (30 credits equivalent to 1 year)

Tools

Word processing software

Spreadsheet software (Excel)

Payroll software (industry-specific)

Job description

Performs responsible clerical accounting duties requiring some analysis and independent judgment in the application of routine posting, calculation and verification procedures to create and maintain financial records within the limits of an established accounting system.

Reports to Division Head or designated supervisor.

Education and Experience:

Graduation from High School plus two (2) years of work experience in a financial or payroll environment or a closely related field, or an equivalent combination of education and experience.

Note: College courses in accounting, finance or business management may be substituted for up to one year of work experience with 30 credits in related course work equal to one year of work experience.

Qualifications:

• Working knowledge of bookkeeping and/or payroll procedures and practices, standard office methods and procedures, budgetary accounting practices, and the use of electronic equipment.
• Skilled in the use of a personal computer utilizing word processing and spreadsheet software and various industry-specific equipment and programs.
• Skilled in office conduct, attending work regularly, presenting a groomed appearance, arriving and departing on time.
• Ability to make computations with speed and accuracy, to handle monetary transactions accountably and to maintain payroll and accounting records.
• Ability to perform basic reconciliations and prepare payroll and financial reports.
• Ability to follow oral and written instructions, and to make oral and written reports.
• Ability to manage multiple tasks simultaneously with minimal supervision.
• Ability to organize and coordinate work.
• Ability to establish and maintain cooperative relationships with professionals, fellow employees, public officials and the general public, handling inquiries with courtesy and tact.
• Ability to operate standard office equipment and to perform the physical requirements of the position.
• Ability to maintain confidentiality.
• Willingness to accept monetary responsibility.

Exam Plan:

Pass/Fail Computer Skills Test

Department: Various Division: Various Bargaining Status: GMEA Salary Range: G-E

Duties and Responsibilities:

• Collects and handles cash related to department or division transactions; responsible for receipt, accounting and deposit of funds received. May transport cash funds and checks to financial facilities. Inputs transactions, verifies payments and balances receipts. Identifies discrepancies and resolves them.
• Classifies and/or codes transactions to appropriate accounts; posts disbursements by funds and banks; reconciles statements from banks where funds are deposited; prepares reports and maintains filing system.
• Receives, records and deposits revenues following standardized procedures.
• Prepares vendor checks, maintaining vendor check register and supporting documents.
• Performs specialized billing or accounting procedures using industry-specific software.
• Prepares and maintains monthly, quarterly and annual statements and reports as required.
• Responds to inquiries from the public providing high level of customer satisfaction; handles customer complaints, providing follow-up as needed for resolution.
• Assists the public with forms and statements, ensuring adherence to department standards and procedures. Explains policies and procedures and resolves disputes with courtesy and tact.
• Maintains responsibility for weekly and bi-weekly payroll, employee files and earning records including time and leave records.
• Performs related work as assigned.

All positions may be subject to an interview process. The Town reserves the right to limit the number of qualified candidates who will be invited to participate in the examination, or any part thereof.

All outside candidates will be required to undertake and successfully pass a pre-employment medical examination, which includes a substance abuse test that includes testing for THC (the psychoactive ingredientin marijuana), given at the Town's expense prior to employment if conditionally offered a part time, full time or safety sensitive position.

The Town of Greenwich has implemented a policy of background investigations for all full and part time positions prior to hiring as part of the reference checking procedures for outside candidates. The investigation will only be conducted as the last step prior to an offer. Refusal to sign the release form will terminate the candidate's further consideration.